Agenda, decisions and minutes

To approve and sign the minutes of the meeting held on 6 June 2019.

There were comments from Non-Executive Members regarding the accuracy of the minutes of the meeting on 6 June 2019 and what should be included in the minutes.

Minutes of the meeting on 6 June 2019 subject to the amendment to Minute No. 35 Artificial  3G Pitch, Coach Road, Newton Abbot to delete the following:-

‘Councillor Daws declared an interest in respect of objecting to the planning application.

Councillor Bradford declared an interest as she lived in the vicinity.’

They were confirmed, approved and signed as correct record.

Councillor Taylor declared an interest in respect of Minutes no.44 (South Hams Greater Horseshoe Bat SAC – HRA) as a Member of the Campaign to Protect Rural England (CPRE).

RESOLVED that the:-

(1)       draft revenue results be noted;

(2)       draft year end capital and updated programme at appendix 1 be approved; and       

(3)       updated lending list at appendix 2 be noted.               

RECOMMENDED to Full Council;

(1)       that the draft treasury management results for 2018/19 at appendix 3 be noted.

The Portfolio Holder for Corporate Resources presented the report on the 2018/19 draft final accounts and treasury management. He informed Members that the external Auditors Grant Thornton due to unforeseen pressures would not be able to undertake the final accounts audit in July. Therefore the approval of the final accounts would be later than anticipated possibility late September 2019. Grant Thornton would issue the Council a letter of exoneration. There would be no penalty to the Council for this delay. 

Member’s attention was brought to the 2018/19 draft revenue results and budget variations, the draft final capital programme for 2018/19 and future years and the treasury management results and lending list.

In response to a non-Executive Member question regarding details of the Council’s Short and Long Term debt for the financial period, the Portfolio Holder for Corporate Resources commented that the 18/19 accounts identified the capital financing requirement for the Council which was the underlying need to borrow. This was due to the purchase of Market Walk which had be financed from capital reserves, further schemes that were agreed by Council in February 2019 amounted to £36.134 million for 19/20 to 21/22. Additionally, as reported to the Audit Scrutiny Committee in April, the Council’s capital borrowing requirement over the period 19/23 could be £45 million if all the proposed schemes were approved. Therefore adding the £45 million reported at Audit Committee Scrutiny to the £17.163 million for Market Walk together came to £62.163 million.

Members thanked officers for the work that had been undertaken on the accounts.

The Portfolio Holder for Corporate Resources proposed and the Leader seconded the recommendation.

RESOLVED that the:-

(1)       draft revenue results be noted;

(2)       draft year end capital and updated programme at appendix 1 be approved; and       

(3)       updated lending list at appendix 2 be noted.               

RECOMMENDED to Full Council;

(1)       that the draft treasury management results for 2018/19 at appendix 3 be noted.

RESOLVED that the report be deferred to enable further advice to be sought.

RESOLVED that the report be deferred for further information

to be brought forward.

RESOLVED that:-

1)            the proposed variation of the Development Clawback Agreement (dated 4 February 2004 between the Council and Teign Housing) outlined in Section 3 of the report be approved; and

2)            £129,900 in settlement of the amount due to the Council in respect to properties detailed in paragraph 2.3 of the report be accepted.

The Portfolio Holder for Corporate Resources presented the report to vary the clawback terms of the Development Clawback agreement with Teign Housing.

In response to a Member, the Portfolio Holder for Corporate Resources commented that the funds were not earmarked and all priorities were being investigated.

The Portfolio Holder for Corporate Resources proposed the recommendation, this was seconded by the Leader.

RESOLVED that:-

1)            the proposed variation of the Development Clawback Agreement (dated 4 February 2004 between the Council and Teign Housing) outlined in Section 3 of the report be approved; and

2)            £129,900 in settlement of the amount due to the Council in respect to properties detailed in paragraph 2.3 of the report be accepted.

To note forthcoming decisions anticipated to be made by the Executive over the next 12 months.

RESOLVED that the Forward Plan be noted.

The Portfolio Holder for Climate Change and Housing advised that the Electric Vehicles Policy Report would be considered at the Executive 5 September 2019, this was to enable a consultation process to be undertaken.  

RESOLVED that the Forward Plan be noted.

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the Press and public be excluded from the meeting for the following items of business on the grounds that they involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the Press and public be excluded from the meeting for the following items of business on the grounds that they involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

RECOMMENDED that Full Council approved recommendations (1) and (2) as per the circulated report; and

RESOLVED that recommendations (3), (4), (5) and (6) as per the circulated report be approved.

The Portfolio Holder for Corporate Resources outlined the proposal for Sherborne House, Newton Abbot.

The Portfolio Holder for Corporate Resources proposed the recommendation, this was seconded by the Leader.

RECOMMENDED that Full Council approved recommendations (1) and (2) as per the circulated report; and

RESOLVED that recommendations (3), (4), (5) and (6) as per the circulated report be approved.

RESOLVED that the development brief and actions in section 4 of the circulated report be approved.

The Portfolio Holder for Corporate Resources outlined the proposals for the redevelopment of Bradley Lane, Newton Abbot.

The Portfolio Holder for Corporate Resources proposed the recommendation, this was seconded by the Leader.

RESOLVED that the development brief and actions in section 4 of the circulated report be approved.

RESOLVED that the recommendations (1) and (2) as in the report be approved; and

RECOMMENDED that Full Council approved recommendations (3) and (4) of the circulated report.

The Portfolio Holder for Corporate Resources outlined the proposals for the redevelopment of Brunswick Street, Teignmouth.  

The Portfolio Holder for Corporate Resources proposed the recommendation, this was seconded by the Leader.

RESOLVED that the recommendations (1) and (2) as in the report be approved; and

RECOMMENDED that Full Council approved recommendations (3) and (4) of the circulated report.