Agenda and minutes

To confirm the minutes of the meeting held on 8 September 2017.

The Minutes of the meeting held on 8 September 2017 were confirmed as a   correct record and signed by the Chairman.

There were no declarations of interest.

3.1      Introduction

The Chairman introduced the Members of the Sub Committee, Legal Adviser, Licensing Officer, Democratic Services Officer and explained their respective roles. 

The Chairman advised that the Sub Committee would take into account the merits of the application against the four licensing objectives: the prevention of crime and disorder, public safety, prevention of public nuisance and the protection of children from harm, in addition to the Home OfficeGuidance and the Council’s Licensing Policy.

3.2       Procedure to be followed

The Legal Adviser referred to the procedure to be followed for the Hearing and those present wishing to make verbal submissions. There had been no requests from any other party to speak at the hearing. The procedure was as previously circulated to all interested parties with the Notice of Hearing. All parties had been sent an agenda.

Additional information from the Applicant was circulated before the Hearing, which aimed to  mitigate some of the concerns raised by objectors and also clarified points.

3.3       The Council’s Licensing Officer’s Report

The Assistant Licensing Officer referred to the report previously circulated with the Notice of Hearing and the agenda, which contained fulldetailsofthe application. The Licensing Officer referred to the current conditions, circulated with the agenda.

The Council has received three letters of objection from local residents objecting to the application on the grounds of crime and disorder and public nuisance, in particular the objections relate to: antisocial behaviour; noise nuisance well into the early hours; unauthorised access across farmland; risk to livestock and crops;  lack of security on entrances to the event; perimeter fences being breached and access to the event other than by the secure designated accesses; insufficient toilet facilities; traffic congestion, residents’ vehicular accesses being blocked; and rubbish and debris in the highway and gardens.

3.4   Address by Interested Parties

3.4.1  Applicant’s Representatives

Mr de Hann on behalf of the Applicant advised that the Company was communicating with residents and working with officers to formulate management strategies. These include: traffic management and no parking signs; a safeguarding plan; noise levels will be more accurately monitored with new equipment; reducing the hours so that the event will finish at 0230hrs Monday; increased security on site and 24 hour patrol for the field at the top of Green Lane; the number of portaloos were double the number required at last year’s event and this would be repeated for the forthcoming event. 

In response to questions, the Sub Committee were advised by Mr de Hann and his representatives that: security will be present on the entrances at all times; the three objectors will be given emergency contact details of a liaison officer; there will also be a community wide liaison number; it is proving difficult to locate a suitable alternative site; security fencing will be erected at the perimeter and this was identified on the map circulated with the agenda; stewards will patrol areas with no fence; two safeguarding officers will  ...  view the full minutes text for item 3.