Agenda and draft minutes

Strata - Joint Executive Committee - Tuesday, 16th June, 2020 4.00 pm

Venue: Virtual Meeting - Virtual Meeting. View directions

Media

Items
No. Item

13.

Apologies

Minutes:

None receivced.

 

 

14.

Election of a Chair

To elect a Chair in accordance with procedural rules this shall be in a rotational basis with the Chair to be appointed for 12 months unless agreed otherwise by the Committee. The Chair was previously held by Teignbridge District Council 2019/20, Exeter City Council in 2018/19, East Devon District Council in 2017/18. 

 

 

Minutes:

Councillor Paul Arnott of East Devon District Council was elected Chairman for the 2020/21 Municipal Year.

 

15.

Minutes pdf icon PDF 204 KB

To sign the minutes of the meeting held on 27 January 2020.

 

Minutes:

The minutes of the meeting held on 27 January 2020 were approved as a correct record and signed by the Chairman.

 

16.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

Minutes:

None.

 

17.

IT Directors Report pdf icon PDF 2 MB

Additional documents:

Minutes:

The Strata IT Director presented the report on activity from 1 January to 31 May 2020, identifying key activities, successes and areas for improvement (presentation attached to minutes).

 

He brought members attention to the resilience and the adaptability of Strata during the current crisis. There was a rapid move to remote working over a nine day period from 25% of staff to 82% of staff. Strata had supported the three councils in their response to the pandemic this included virtual committee meetings.

 

During discussion members raised questions regarding the suitability and compatibility of different communications platform for both officers and members and the performance of the global desk top (questions and responses attached to minutes).

 

RESOLVED that the report be noted.

 

 

18.

Strata Budget Monitoring 2019/20 pdf icon PDF 38 KB

Additional documents:

Minutes:

The Finance Director presented the report advising on the financial position of Strata at the end of 2019/20, including both revenue and capital spend. He highlighted that Strata had delivered £1,073,529 of revenue savings in 2019/20 and had refunded £573,529 to the three councils.

 

RESOLVED that the report be noted.

 

19.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

To pass the following resolution:-

 

RESOLVED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the folowing items on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part I, Schedule 12A of the Act.

 

Minutes:

RESOLVED that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

 

20.

Financial Management System - Convergence - Business Case Approval

Minutes:

The Head of Business Systems & Business Intelligence presented the report advising on the convergence of the Financial Management Systems used by the three authorities which was highlighted as a potential project in the Strata Business Case 2014/24.

 

Members recognised the need to move this project forward although due to the impact of COVID 19 could have on budgets and the tender process, consideration of the project should be deferred to the next meeting of this committee.

 

RESOLVED that the Financial Management System - Convergence - Business Case report be brought back to the next meeting of Strata Joint Executive Committee for consideration.

 

21.

Strata Business Plan 20/21 and Beyond

Minutes:

The Strata IT Director presented the report to explain the Strata Business Plan 20/21 and beyond.

 

Members felt that the Business Plan should be taken to the respective councils for formal ratification.

 

RESOLVED that the report be noted; and

 

RECOMMENDED that the three Councils formally ratify the Strata Business Plan 20/21 and beyond.

 

22.

Strata - Commercialisation Report

For Information.

Minutes:

The Strata IT Director presented the report which was undertaken into the commercialisation findings.

 

RESOLVED that the report be noted.