Agenda and minutes

Venue: Council Chamber, Forde House, Brunel Road, Newton Abbot, TQ12 4XX. View directions

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Items
No. Item

1.

Election of Chair

Additional documents:

Minutes:

Councillor Phil Bialyk of Exeter City Council was elected Chair for the 2021/22 Municipal Year.

 

2.

Minutes pdf icon PDF 221 KB

To sign the minutes of the meeting held on 25 January 2021.

 

Additional documents:

Minutes:

The minutesofthemeetingheld on 25 January 2021wereapprovedasa correct record and would be signedbytheChair.

 

3.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

Additional documents:

Minutes:

Cllr Dewhirst declared an interest as a member at Devon County Council.

 

4.

Strata Performance Report pdf icon PDF 3 MB

Additional documents:

Minutes:

The Strata IT Director presented the report on activity identifying key activities, successes and areas for improvement.

 

In response to members it was confirmed that the report would be sent to Strata Joint Scrutiny Members with any comments to be directed to Strata IT Director.

 

RESOLVED that the report be noted.

 

5.

Financial update report pdf icon PDF 359 KB

Additional documents:

Minutes:

The Strata IT Director presented the report which updated Members on the financial position of Strata at the end of November 2021.

 

RESOLVED that the report be noted.

 

6.

Change to Terms of Reference

To consider the recommendation from Exeter City Council 14th December 2021,to request that Strata Service Solutions Ltd consider amending its constitution to allow for the officer representation on its Joint Executive Committee to be the Chief Executive or his nominee of the three constituent authorities (rather than the Chief Executive).

 

Additional documents:

Minutes:

The Chair presented the request from Exeter City Council that the Strata Joint Executive Committee terms of reference be amended to enable the authorities’ Chief Executives to nominee a substitute.

 

RECOMMENDED to East Devon District Council, Exeter City Council and Teignbridge District Council that Strata’s Joint Executive Committee terms of reference be amended to allow for the officer representation to be the Chief Executive or their nominee of the three constituent authorities (rather than the Chief Executive).

 

7.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

To pass the following resolution:-

 

RESOLVED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of item 10 on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part I, Schedule 12A of the Act.

 

Additional documents:

Minutes:

RESOLVED that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

8.

Strata Business Plan

Minutes:

The Strata IT Director presented the report to explain the Strata Business Plan 2022 and beyond.

 

RECOMMENDED that the following be approved by East Devon District Council, Exeter City Council and Teignbridge District Council Full Councils:-

 

(1)            The interim Strata Business Plan noting that a new version of the Strata Business Plan would be completed and brought back for approval once the three authorities had undertaken their Digital and IT  Strategy work and Agilisys had completed their review of Strata;

 

(2)            The provision of the PowerBI Premium of £70,000, this to be apportioned to the three authorities as per the percentages in the Strata Contract;

 

(3)            The total Strata Services Solutions Ltd budget of £7,371,549 as portioned below:-

East Devon District Council - £2,866,318

Exeter City Council – £2,444,655

Teignbridge District Council - £2,060,576; and

 

(4)            Capital requirements budget for the next 12 months of:

Public Switched Telephone Network Replacement - Exeter City Council -£40,000

Exeter City Council Civic Centre HFX Door Access Replacement - £100,000

System upgrade costs – 2012 server replacement - £100,000 apportioned as below:-

·       Exeter City Council - £35,936

·       East Devon District Council - £36,692

·       Teignbridge District Council - £27,372

Geographic Information Systems Cloud Migration £10,000 apportioned as below

·       Exeter City Council - £3,594

·       East Devon District Council - £3,669

·       Teignbridge District Council - £2,737