Agenda and minutes

Venue: Council Chamber, Forde House, Brunel Road, Newton Abbot, TQ12 4XX. View directions

Contact: Email: comsec@teignbridge.gov.uk  Email: comsec@teignbridge.gov.uk

Media

Items
No. Item

20.

Election of Chair

Additional documents:

Minutes:

Cllr Sanders proposed that Cllr Palethorpe be elected Chair for the 2023/24 municipal year. This was seconded by Cllr Parrott.

 

Cllr Mullone proposed that Cllr J Taylor be elected Chair for the 2023/23 municipal year. This was seconded by Cllr Atkins.

 

Cllr Palethorpe and Cllr J Taylor left the room while the vote was taken.

 

The vote was Cllr Palethorpe - 7 votes and Cllr J Taylor - 2 votes

 

RESOLVED

Cllr Palethorpe be elected Chair for the 2023/23 municipal year.

21.

Election of Vice Chair

Additional documents:

Minutes:

Cllr Sanders proposed that Cllr Parrott be elected Vice Chair for the 2023/24 municipal year. This was seconded by Cllr D Cox.

 

Cllr Mullone proposed that Cllr J Taylor be elected Vice Chair for the 2023/23 municipal year. This was seconded by Cllr Atkins.

 

Cllr J Taylor and Cllr Parrott left the meeting while the vote was taken.  

 

The vote was Cllr Parrott – 5 votes and Cllr J Taylor - 3 votes.

 

RESOLVED

Cllr Parrott be elected Vice Chair for the 2023/23 municipal year.

 

22.

Minutes pdf icon PDF 234 KB

To approve as a correct record the Minutes of the meeting held on 2 February 2023.

Additional documents:

Minutes:

It was proposed by Councillor D Cox, seconded by Councillor Sanders and

 

RESOLVED

The Minutes of the meeting held on 2 February 2023 be approved as a correct record and signed by the Chairman.

 

23.

Declaration of Interest

Additional documents:

Minutes:

CouncillorCox declared an interest in Minute 29 below by virtue of his role as Chair of the HITS charity and volunteer.

24.

Public Questions

Members of the Public may ask questions of the Chair. A maximum period of 15 minutes will be allowed with a maximum of period of three minutes per questioner. The deadline for questions is no later than three working days before the date of the meeting.

Additional documents:

Minutes:

None.

25.

Councillor Questions

Additional documents:

Minutes:

None.

26.

Executive Forward Plan

To note forthcoming decisions anticipated to be made by the Executive over the next 12 months. The Executive Forward Plan can be found here. 

Additional documents:

Minutes:

The Executive forward plan listing items to be considered over the next few

months was noted, and consideration was given to whether any items were to be requested to come forward to the Committee prior to being considered by the Executive.

27.

Work Programme pdf icon PDF 129 KB

To review the Committee’s work programme.

Additional documents:

Minutes:

The Committee’s work programme as circulated with the agenda was noted and consideration was given to whether any items were to be added to the programme. The Chair referred to the Councillors proposal form included with the agenda to be completed by members if they wish an item to be considered.

28.

Feedback on Task and Finish Groups

Additional documents:

Minutes:

Interest for membership of the medium term financial plan task and finish group was sought. This group was recommended by the O&S 1 and 2  Committees before the elections to address the budgetary position and deliver savings. This would involve reviewing the budget and coming up with recommendations to reduce the deficit, comparisons with the private sector and investing to save or generate more income.

 

The Chair asked Councillors to express an interest in sitting on this group by 1 July 2023.

 

29.

Council Strategy Q4 performance monitoring report pdf icon PDF 248 KB

Additional documents:

Minutes:

The Chair referred to the agenda reports covering the period quarter 4 from January to April 2023 which updated performance of the Council’s Strategy 2020- 2030 T10 priorities, under the auspices of the Committee. Details of the programmes, projects and performance indicators with a caution or concern status together with an explanation of the performance and improvement plan was detailed in the appendix of the agenda report.

 

In response to a question regarding performance figures for the provision of homes at agenda page 25 and buying existing houses for sale instead of building new, the Leader advised that existing houses have been purchased and others built under the T100 programme, working along side housing associations and several factors were taken into account to provide homes in the most viable manner.

 

RESOLVED

The report be received, and actions being taken to rectify any performance issues detailed in the agenda report appendix be noted.

 

 

30.

Exclusion of the press and public

The Committee is recommended to pass the following resolution:

 

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the Press and public be excluded from the meeting for the following item(s) of business on the grounds that it/they involve(s) the likely disclosure of exempt information as defined in paragraph(s) 3 of Part 1 of Schedule 12A of the Act.

 

Additional documents:

Minutes:

RESOLVED

That under Section 100(A)(4) of the Local Government Act 1972, the Press and public be excluded from the meeting for the following item(s) of business on the grounds that it/they involve(s) the likely disclosure of exempt information as defined in paragraph(s) 3 of Part 1 of Schedule 12A of the Act.

 

31.

Call In-Executive Member decision purchase of a replacement baler at the Council’s recycling bulking station

The attached Executive Member decision was called in prior to the May elections by Councillor MacGregor for the following reason and supported by Councillors Bradford, Mullone, Daws and former Councillor Eden

 

“I’m particularly interested in ensuring the purchase of the equipment is not like for like, but to improve and future proof the recycling service. In light of that, and to ensure value for money, I would like to call this in.”

 

The process for call-in at an overview and scrutiny meeting is set out below:

 

·         The call-in will be determined by a two-phase provision.

Firstly, an initial information gathering and questioning: secondly a debate and decision.

 

·         The Chair will briefly introduce the item and begin the information gathering and questioning phase. The mover of the call-in will be invited to speak on the call-in and to propose the action they wish to be taken. At this stage the scrutiny committee Members may question the mover of the call-in.

 

·         The Executive Member(s) and/or officers in attendance for the call-in will then address the call-in scrutiny committee Members who will then ask questions.

 

·         Following this information and questioning phase, the Chair will open up the debate to all scrutiny committee Members.

 

·         Following debate the Chair shall invite any Executive Member in attendance to respond to the issues raised during the debate of the call-in prior to inviting the first named person on the call in to make a concluding statement and propose a recommendation for the Committee to consider.

 

·         The committee will then make a decision on the item which could be:

 

(a)   the decision should not be challenged and that it will then be implemented in accordance with the Executive’s original decision, or

(b)   a different course of action can be recommended for the Executive to consider with any available supporting evidence, or

(c)    the matter should be referred to the full Council if it is a matter of significance for the whole district (this will only apply in exceptional circumstances).

Minutes:

The agenda circulated Executive member decision of April 2023 relating to the purchase of a replacement baler at the Council’s recycling bulking station was called in by Councillor MacGregor and supported by Councillors Bradford, Mullone, Daws and former Councillor Eden.

 

The Chair referred to the process for call in as set out in the Constitution, Section 8(b) and detailed in the agenda.

 

The reason for call in was set out in the agenda. Councillor MacGregor added that the equipment should future proof the service and take into account any changes to government policy or the council’s strategy which would increase recycling rates.

 

The waste and cleansing manager expanded on the background information of the agenda report emphasising the required competitive procurement process that would be undertaken prior to purchase to ensure value for money, and any changes to policy.

 

The Executive Member for recycling, household waste and environmental health added that the equipment would maximise income and reduce health and safety risks.

 

It was proposed by Councillor Parrott, seconded by Councillor Sanders and unanimously,

 

RESOLVED

The decision is not challenged and be implemented in accordance with the Executive Member’s original decision.