Agenda

Full Council - Tuesday, 30th November, 2021 10.00 am

Venue: Buckland Athletics, Kingskerswell Road, Newton Abbot, Devon, TQ12

Media

Items
No. Item

1.

Apologies for absence

2.

Minutes pdf icon PDF 211 KB

To approve as a correct record and sign the minutes of the previous Council meeting.

3.

Announcements

Announcements only from the Chair of Council, Leader, Members of the Executive or the Managing Director.

 

4.

Declarations of interest

5.

Public Questions pdf icon PDF 380 KB

Members of the public may ask questions. A maximum period of 15 minutes will be allowed with a maximum period of three minutes per questioner.

 

The deadline for questions is no later than 12 noon two working days before the date of the meeting.

 

6.

2020/21 Final Accounts including The Annual Governance Statement pdf icon PDF 139 KB

Additional documents:

Part II: Item suggested for discussion with the press and public excluded

7.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

RESOLVED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 and 2 of Part 1 of Schedule 12A of the Act.

 

 

8.

Recommendation from the Appointments and Remuneration Committee - Appointment of the Monitoring Officer to the Council pdf icon PDF 159 KB

The Leader, as Chair of Appointments and Remuneration Committee, will present the recommendation of the meeting on Thursday, 25th November, 2021, – to follow

 

Part I: Items to be discussed with the Press and Public present

9.

Local Government (Access to Information) Act 1985

To recommend that the following items be discussed with the press and public present.

10.

New Financial Management System pdf icon PDF 137 KB

11.

Recommendation from Executive - Driver and Operational Staff Salaries – Market Forces

The Executive Member for Recycling, Household Waste and Environmental Health will present the recommendation from the Executive on 2nd November 2021

 

RECOMMENDED to Full Council to approve the Driver and Operational Staff salary changes.

 

 

12.

Recommendation from Licensing and Regulatory Committee - Gambling Policy

The Deputy Chair of Licensing and Regulatory Committee will present the recommendation from the Licensing and Regulatory Committee on 20 October 2021

 

RECOMMENDED that the amended Statement of Principles be referred to Full Council for approval.

 

 

13.

Recommendation from Audit Scrutiny Committee - Review of the Financial Thresholds - Contract Procedure Rules

The Chair of Audit Scrutiny Committee will present the recommendation from   Audit Scrutiny Committee on 27 October 2021

 

RECOMMENDED to Full Council that the revision of the financial thresholds within the Contract Procedure Rules be approved as stated in table 2 of 3.7 of the report.

 

14.

Recommendation from Standards Committee - Appointment of Town/Parish Representatives

The Chair of Standards Committee will present the recommendation for the appointment of Shelia Brooke and Jane Taylor as the Town/Parish Representatives to sit on Standards Committee.

 

RECOMMENDED that Sheila Brooke and Jane Taylor be appointed as the Town/Parish Representatives on Standards Committee.

 

15.

Recommendation from Procedures Committee - Late Information Planning Committee

The Chair of Procedures Committee will present the recommendation from  Procedures Committee on 14th October 2021

 

RECOMMENDED to Full Council that:-

 

(1)            All Councillors be reminded that the deadline for submission of new  information on planning applications being considered by the Planning Committee is two clear working days prior to the meeting and no later; and

 

(2)            Any new information or submissions regarding planning applications should be submitted to the planning email address planning@teignbridge.gov.uk by two clear workings days prior to the meeting.

 

 

16.

Recommendation from Procedures - Notice of Motion on variations of conditions on major planning applications

The Chair of Procedures Committee will present the recommendation from  Procedures Committee on 14th October 2021

 

RECOMMENDED to Full Council that:-

 

(1)            Members and Parish Councils can request that applications to vary conditions (including legal aspects) be call-in to Planning Committee in-line with Councils usual process: and

 

(2)            A report on the variations to conditions for major applications that have been approved be placed on the Planning Committee for information.

 

 

17.

Committee Seats Allocation pdf icon PDF 83 KB

In accordance with the Local Government and Housing Act 1989, the Political Composition of the groups is as below:-

 

Liberal Democrat Group

22 Seats

Conservative Group

12 Seats

Independent Group

 7 Seats

Newton Says No

 3 Seats

Liberal Democrat Independent Group

 2 Seats

Independent - No Group

 1 Seat

Total Seats

47

 

RECOMMENDED that the Seat Allocation be agreed as below:-

 

 

Committee

Total

Seats

Lib

Dems

Cons

Inds

 

NSN

Lib Dem Ind Grp

Ind – No Group

Overview & Scrutiny (1)

13

6

3

2

1

1

0

Overview & Scrutiny (2)

13

6

3

2

1

1

0

Planning

17

8

4

3

1

1

0

Licensing & Regulatory

11

5

3

2

1

0

0

Audit Scrutiny

8

4

2

1

1

0

0

Standards

6

3

2

1

0

0

0

Strata Scrutiny

3

1

1

1

0

0

0

Total

71

33

18

12

5

3

0

 

Not politically balanced:-

 

Name of Committee

Chair

Lib

Dems

Cons

Inds

NSN

Lib Dem Ind Grp

Ind No

Grp

Procedures Committee

Chair of Council

2 plus Group Leader

2 plus Group Leader

2 plus Group Leader

Group Leader

 

Group Leader

 

0

 

 

Name of body other than ordinary committee

Places

Lib

Dems

Cons

Inds

NSN

Lib Dem Ind Grp

Ind No Grp

Highways & Traffic Orders - Teignbridge

3

2

1

0

0

 

0

 

0

 

 

 

 

18.

Councillor Questions pdf icon PDF 544 KB

Members of the Council may ask questions of the Council subject to procedural rules.

 

The deadline for questions is no later than three clear working days before the meeting.

 

19.

Notices of Motion pdf icon PDF 142 KB

Notice of Motion’s shall be referred to the appropriate Committee meeting. The mover of the motion can outline the proposal and then it will stand adjourned. The motion may be debated to assist debate later if agreed by two-thirds of Council Members.

 

Notice of Motion 1

 

The following motion on the Constitution has been presented by Cllr Swain and supported by Cllrs Dewhirst, G Hook, J Hook, Keeling, Nutley and Wrigley – background information attached.

 

At the last council meeting this council affirmed the constitution as set out on our website.  It was suggested that there were material changes in the document when compared to the previous version, and in some cases there are.

 

There are 2 points where clear material changes have occurred and these should be reversed.

 

4.3.2(e): Previously the public could ask questions relevant to “the business of the council”. This has been changed to “the business of the meeting”. This is a significant material change.

 

Section 6, Schedule 2 row 2B3: Group Leaders never had the power to veto a change to the constitution because they didn’t like it, however wording has been removed “If group leaders agree a change is minor, It can be done by democratic services manager” The power is lost, for a Group leader to insist that a change is major if others claim it is minor.

 

In tidying up the constitution, it was not been modified to use gender neutral language throughout. We should replace references to chairman with chair, and he/his with they/their. These are simple changes that encourage wider participation in democracy, and there is no justification for not making them.

 

I propose that the monitoring officer be asked to produce a form of words that restores the meaning of these two paragraphs and substitutes gender neutral language throughout. The revisions be approved by Full Council.

 

Notice of Motion 2

 

The following motion on Moving with the times - 21st Century Councils meeting virtually has been presented by the Leader and supported by Cllrs Dewhirst, Evans, G Hook, J Hook, Keeling, Nuttall

The temporary enabling of virtual council meetings in response to the coronavirus pandemic allowed the council to continue making democratic decisions efficiently, transparently and safely without the need for physical meetings in one place. We welcomed the return to in-person meetings where they can safely and efficiently take place, but also recognise the benefits to democracy of providing flexible meeting options, including opening up local democratic decision-making and creating a more accessible experience for councillors and the public.

The council notes in particular the following advantages of being able to hold remote and hybrid council meetings:

1) Some councillors and prospective councillors have work or caring commitments, or mobility or accessibility issues limiting their ability to attend meetings in person. Virtual meeting options provide more flexibility and accessibility for councillors to attend council meetings. In the future, this flexibility and increased accessibility could help to attract a wider range of potential councillors.  ...  view the full agenda text for item 19.