Agenda and minutes

To approve the minutes of the last meeting held on 22 September 2020.

The minutesofthemeetingheld on 22 September 2020 wereapprovedasa correct record and would be signedbytheChair at the earliest convenience.

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

Cllr Dewhirst declared an interest as Member at Devon County Council.

The Strata IT Directors Report was submitted.

RESOLVEDthatthereportbenoted.

TheStrataFinance Director presentedthereportadvising on the financial position of Strata.

In response to a Member, the StrataFinance Director clarified how and where the Strata savings had been identified.

RESOLVEDthatthereportbenoted.

To pass the following resolution:-

RESOLVED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part I, Schedule 12A of the Act.

RESOLVEDthatunderSection100A(4)oftheLocalGovernmentAct 1972,the press andpublic be excludedfromthemeetingfor thefollowingitemonthegrounds thatit involvesthelikely disclosureofexemptinformationas definedinparagraph3 of Part1 ofSchedule12AoftheAct.

The Strata IT Director presented the Strata Business Plan for 2020/21 and beyond. Members discussed the recommendations and the comments of the Strata Joint Scrutiny Committee.

Members also raised the issue of members IT and supported the review of their requirements given the changing digital environment.

Members agreed to delay the new Board Structure and the new proposed purposes of the Joint Executive Committee and Joint Scrutiny Committee until a more details review had been undertaken. The procuring of the PowerBI Premium would be deferred to a future meeting of this committee.

RECOMMENDED that East Devon District Council, Exeter City Council and Teignbridge District Council approve the Strata Business Plan 2020/21 and beyond including:

(1)           The 21/22 Proposed Savings;

(2)           Hardware budgets being returned to East Devon District Council and Teignbridge District Council;

(3)           Appointment of a Data Analyst post;

(4)           Benchmarking to be undertaken by SOCITM; and

(5)           The mechanism for work prioritisation.