Agenda and minutes

To approve as a correct record and sign the minutes of Annual Council 28 May 2021.

The minutes of the Annual Council meeting on 28 May were approved as a correct record and signed by the Chair.

Announcements only from the Chair of Council, Leader, Members of the Executive or the Managing Director.

In accordance with the constitution the Managing Director had been informed by the Conservative Group Leader that Cllr Peart replaced Cllr Bullivant on Planning Committee.

The Chair announced that agenda items 12 to 15 would be taken after agenda item 9.

The Chair announced that his consort would be his wife Jean, his Chaplin was Father Nick Debney of St Lukes Church, Milber and his chosen charity was the Alzheimer’s Society.

He brought Members attention to the nominations page of the Councils website to nominate someone from a local community or voluntary sector organisation who had gone over and beyond during the pandemic.

Cllr Bullivant declared an interest in respect of Minute no.57 – Bradley Lane Regeneration - and did not vote.

Members of the public may ask questions. A maximum period of 15 minutes will be allowed with a maximum period of three minutes per questioner.

The deadline for questions is no later than 12 noon two working days before the date of the meeting.

Public questions and responses are attached to minutes.

The relevant Executive Member responded to the supplementary questions arising therefrom. See the TeignbridgeDC - YouTube

Members of the Council may ask questions of the Council subject to procedural rules.

The deadline for questions is no later than three clear working days before the meeting.

Member’s questions and responses are attached to minutes.

The relevant Executive Member responded to the supplementary questions arising therefrom. See the TeignbridgeDC - YouTube

The Executive Member for Planning will present the recommendation from the Executive Thursday, 16th September, 2021

The Executive Member for Planning proposed the recommendation be approved, this was seconded by the Leader and carried.

RESOLVED that the Council support the scope, resourcing, indicative timetable and governance arrangements set out in Section 1 of the report for preparing a non-statutory Joint Strategy for East Devon, Exeter, Mid Devon and Teignbridge Councils.

The Chair of the Procedures Committee will present the recommendation from the Procedures Committee on Wednesday 21st July, 2021.

RECOMMENDED to Full Council that:-

(A)      The Council strive to uphold the integrity of the Constitution of this Council;

(B)      (i)   The constitution as amended by the Monitoring Officer pursuant to the resolution of Full Council 24 September 2019 be reaffirmed as the Council’s working Constitution; and 

(ii) The Procedures Committee would undertake to consider any Members queries on the published constitution at a future meeting; and

(C)      Future changes to the constitution be brought to the Procedures Committee for onward recommendation to Council.

It was proposed by the Chair of Procedures Committee and seconded Cllr Bullivant that the recommendations be approved.

Cllr Parker-Khan proposed that the agenda item be deferred so that the Procedures Committee could look at it this item again and come back with a formal recommendation, this was seconded by Cllr Patch, put to the vote and lost.

A recorded vote was asked for by at least five Members under Procedure Rule 4.13.5 and it was carried.

RESOLVED that:-

A)       The Council strive to uphold the integrity of the Constitution of this Council;

(B)      (i)   The constitution as amended by the Monitoring Officer pursuant to the resolution of Full Council 24 September 2019 be reaffirmed as the Council’s working Constitution; and 

(ii) The Procedures Committee would undertake to consider any Members queries on the published constitution at a future meeting; and

(C)      Future changes to the constitution be brought to the Procedures Committee for onward recommendation to Council.

Recorded vote under Procedure Rule 4.13.5

For: Cllrs Austen, Bullivant, Connett, Cook, D Cox, H Cox, Dewhirst, Evans, Goodman-Bradbury, Gribble, Haines, Hayes, J Hook, Jeffrey, Keeling, Kerswell, Morgan, Nutley, Parker, Purser, Russell, Swain, Taylor, Thorne and Wrigley.

Against: Cllrs Bradford, Clarance, Colclough, Daws, Eden, Hocking, Mullone, Parker-Khan, Patch and Phipps.

Abstain: Cllrs G Hook, Jeffries, MacGregor and Nuttall.

Absent: Cllrs Foden, Jenks, Orme, Peart, J Petherick, L Petherick, Rollason and Tume. 

The Chair of the Procedures Committee will present the recommendation from the Procedures Committee on Wednesday 21st July, 2021.

RECOMMENDED to Full Council that:-

(1)            The council’s Procedural Rules should be amended so that Councillors serving on the Planning Committee are no longer permitted to vote on applications within their ward;

(2)            Motions to Approve/Refuse/Defer Planning Applications should be made at the end of a debate on the application, which would allow any questions raised during debate to be answered;

(3)            All Councillors be reminded that the deadline for submission of new  information on planning applications being considered by the Planning Committee is midnight Thursday prior to the meeting and no later; and

(4)            Any new information or submissions regarding planning applications should be submitted to the planning email address planadmin@Teignbridge.gov.uk by midnight Thursday prior to the meeting.

The recommendations from the Procedures Committee were submitted.

It was proposed by the Executive Member for Sports, Recreation and Culture and seconded by the Executive Member for Homes and Communities that recommendation (1) be rejected.

A recorded vote was asked for by at least five Members under Procedure Rule 4.13.5, the recommendation to reject recommendation (1) was put to the vote and carried.

Recorded vote under Procedural Rule 4.13.5

For: Cllrs Austen, Bradford, Bullivant, Clarance, Colclough, Cook, D Cox, H Cox, Daws, Dewhirst, Eden, Evans, Goodman-Bradbury, Gribble, Hayes, Hocking, G Hook, J Hook, Jeffrey, Jeffries, Keeling, Kerswell, MacGregor, Morgan, Mullone,  Nutley, Nuttall, Parker-Khan, Patch, Phipps, Purser, Russell, Swain, Thorne and Wrigley.

Abstain: Cllrs Connett, Haines, Taylor and Parker.

Absent: Cllrs Foden, Jenks, Orme, Peart, J Petherick, L Petherick, Rollason and Tume.

It was proposed by the Executive Member for Homes and Communities and seconded by the Executive Member for Sports, Recreation and Culture that recommendation (2) be rejected. This was put to the vote and carried.

It was proposed by the Leader and seconded by the Executive Member for Homes and Communities that recommendations (3) and (4) be referred back to the Procedures Committee for consideration. This was put to the vote and carried.

RESOLVED that the following be referred back to the Procedures Committee:-

(1)            All Councillors be reminded that the deadline for submission of new  information on planning applications being considered by the Planning Committee is midnight Thursday prior to the meeting and no later; and

(2)            Any new information or submissions regarding planning applications should be submitted to the planning email address planadmin@Teignbridge.gov.uk by midnight Thursday prior to the meeting.

The Executive Member for Corporate Resources will outline the proposals for the Bradley Lane Regeneration.

The Executive Member for Corporate Resources introduced the report for the regeneration and redevelopment of the Bradley Lane area which had been a long-standing priority for the Council.

RESOLVED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2, and 3 of Part 1 of Schedule 12A of the Act.

The Chair proposed, seconded by the Executive Member for Sport, Culture and Recreation that because of financial sensitivity and information relating to an individual the Council go into Part II session and exclude the press and public. This was carried.

RESOLVEDthat under Section 100 (A) (4) of the Local Government Act 1972 that press and public be excluded from the meeting of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2 and 3 of part 1 of schedule 12 A of the Act.

The Executive Member for Corporate Resources will present the recommendation from the Executive Thursday, 16th September, 2021

The Executive Member for Corporate Resources proposed the recommendation be approved, this was seconded by Cllr Hocking and carried.

RESOLVED that:-

(1)                      The development proposal as detailed in section 4 be agreed; and

(2)                      Delegated approval be granted to the Head of Place and Commercial Services, in consultation with the Portfolio Holder for Corporate Resources and Council Solicitor to agree the final Development Agreement Terms.

Cllr Bullivant declared an interest and did not vote.

The Leader, as Chair of Appointments and Remuneration Committee, will present the recommendation of the Appointments & Remuneration Committee on Thursday, 16th September, 2021.

The Leader proposed the recommendation of the Appointments and Remuneration Committee this was seconded by the Executive Member for Homes and Communities and carried.

The Leader commented that this appointment would be for a period of six months.

RESOLVED that Full Council approve the appointment of the Interim Monitoring Officer and that an external recruitment process be commenced to recruit a permanent Monitoring Officer to the Council.

The Chair proposed seconded by Executive Member for Sport, Recreation and Culture that the following items be taken in Part I. This was carried.

Notice of Motion’s shall be referred to the appropriate Committee meeting. The mover of the motion can outline the proposal and then it will stand adjourned. The motion may be debated to assist debate later if agreed by two-thirds of Council Members.

Notice of Motion 1

The following motion on the Environment has been presented by Cllr MacGregor and supported by Cllrs H Cox, Daws, G Hook and Parker

Background

Council Notes that –

-        This Council has declared its commitment to address the Climate and Ecological Emergencies via Declarations made in April 2019 and Sept 2020 respectively. We are also signatories to the Devon Carbon Declaration and being recognised as a leader in District Council responses to the twin emergencies.

-        The Council has fulfilled the initial commitments we made at Full Council in Sept 2019 including employing a Climate Change Officer. We have completed our 2018/19 Carbon Footprint and have identified and funded projects to address the Council’s top 15 emissions sites.

-        The Council has made substantial progress in other areas including through our Local Plan, installing EV charging, promoting district heating schemes, energy efficiency and renewable energy retrofitting of the District’s housing stock, created SANGS at Dawlish and Matford, planted more than 3000 trees and assisted with many other projects to reduce our District’s carbon footprint, as well as protect and improve biodiversity and habitats.

-        Central Government, however, has failed to provide the legislative framework to match Teignbridge District’s Council ambition.

-        The Government has delayed for the 3^rd time the progress of the Environment Bill through Parliament. The Bill; created to enshrine in law environmental principles which will embed environmental values at the heart of government policy making and replacing EU regulations covering areas such as pollution, wildlife protection, air quality, biodiversity and waste reduction. However, the Bill will now not be in place until Autumn 2021, at the earliest.

-        Despite these positive plans, the Government has already taken a backwards direction by reversing the EU ban on the use of neonicotinoids, undermining previous commitments in 2018 that the UK would keep the ban in place post Brexit. Research shows that neonicotinoids are highly toxic chemicals that can persist in the wider ecosystem for some time, potentially to be absorbed by wildflowers that pollinators then visit. In 2018 the government agreed with this research, and there is no new research to dispute this finding.

-        Last year the Committee on Climate Change, the Government’s own independent advisory body stated that steps taken so far by Government “do not deliver adequate progress in addressing even the unavoidable impacts of climate change, let alone the risks of expected levels of global warming of around 3°C above pre-industrial levels”, and that “the delivery of effective new policies must accelerate dramatically if we’re to seize this chance. Progress is generally off-track in most sectors, with only four out of 21 of the indicators on track in 2019.”

-        The United Nations has just produced  ...  view the full agenda text for item 60.

Cllr Macgregor presented his Notice of Motion on the Environment. It was proposed by the Chair, seconded by Cllr Macgregor and carried that the Notice of Motion be referred to Executive for consideration.

Cllr Eden presented her Notice of Motion on member’s register of interest changes and proposed that the Notice of Motion be referred to Standards Committee for consideration, this was seconded by Cllr Macgregor and carried.

Cllr Eden presented her Notice of Motion on variations of conditions on major developments (over 20 houses) and proposed that it be referred to Procedures Committee for consideration, this was seconded by Cllr Russell and carried.

The Leader presented his Notice of Motion on giving the community a stronger voice in local planning and proposed that it be referred to Executive for consideration this was seconded by the Chair and carried.

A Urgent Decision -  Decarbonisation pre works- Broadmeadow Sports Centre Roof Refurbishment

Noted.