The Leader will present the recommendations of the Constitution Working Group (recommendations 1 to 3 below) and any further recommendations.
1. The Executive and Scrutiny Committee Chairs should meet as required (but preferably no less than quarterly) to consider the forthcoming work of the their committees;
2. The Regulatory & Appeals and Licensing Act 2003 committees be replaced with a new committee called Licensing and Regulatory Committee as provided for in Section 3 of the Report;
3. The Constitution procedural rules be amended regarding:
(a) Membership changes to committees during the civic year
(b) Notice requirements for questions
(c) Motions
(d) Chair of Standards Committee
as detailed in the Report paragraphs 5.2 – 5.5 respectively
Minutes:
The Leader presented the report recommendations numbered (1), (2) and (3) from the Constitution Review Group.
He proposed report recommendations (1), (2), 3(a) with the amendments below; and that the report recommendations 3 (b), 3 (c) and 3 (d) to be referred back to the Constitution Working Group for further consideration:-
i) A councillor can resign from a Committee by notifying their Group Leader/Deputy Leader who will advise the Managing Director in writing or by email (Where a councillor is not in a Group, they should advise the Managing Director in writing/by email);
ii) If a councillor stops being a member of the Authority, or resigns from a committee, the Leader of the relevant Group (or, in their absence, the Deputy Leader), will appoint a replacement committee member to fill the vacancy;
iii) Appointments of replacement councillors or changes to committee membership will be reported to the next available Council meeting; and
iv) Councillors appointed to committees will undertake the appropriate training before being able to serve, for example Planning, Licensing; and
The recommendation was seconded by the Portfolio Holder for Recycling, Household Waste and Environmental Health.
RESOLVED that:
(1) The Executive and Scrutiny Committee Chairs should meet as required (but preferably no less than quarterly) to consider the forthcoming work of the their committees;
(2) The Regulatory & Appeals and Licensing Act 2003 committees be replaced with a new committee called Licensing and Regulatory Committee as provided for in Section 3 of the circulated report;
(3) The Constitution be amended so that in respect to committee appointments:
i) A councillor can resign from a Committee by notifying their Group Leader/Deputy Leader who will advise the Managing Director in writing or by email (Where a councillor is not in a Group, they should advise the Managing Director in writing/by email);
ii) If a councillor stops being a member of the Authority, or resigns from a committee, the Leader of the relevant Group (or, in their absence, the Deputy Leader), will appoint a replacement committee member to fill the vacancy;
iii) Appointments of replacement councillors or changes to committee membership will be reported to the next available Council meeting; and
iv) Councillors appointed to committees will undertake the appropriate training before being able to serve, for example Planning, Licensing; and
(4) The report recommendations 3 (b), 3 (c) and 3 (d) to be referred back to the Constitution Working Group for further consideration.
A Roll Call was taken.
Voting for
Councillors Bullivant, Clarance, Colclough, Connett, Cook, H Cox, D Cox, Daws, Dewhirst, Eden, Evans, Foden, Goodman-Bradbury, Gribble, Hayes, Hocking, G Hook, J Hook, Jeffrey, Jeffries, Jenks, Keeling, Kerswell, MacGregor, Morgan, Mullone, Nutley, Nuttall, Parker-Khan, Patch, Peart, L Petherick, Phipps, Purser, Rollason, Russell, Swain, Taylor, Thorne, Tume, Wrigley, Parker and J Petherick
(Total: 43)
Abstain
Councillors Bradford and Haines
(Total: 2)
Apologies
Councillors Austin and Orme
(Total: 2)
Members then debated items numbered recommendations 4 and 5 of the circulated report.
The Leader proposed recommendations 4 and 5and this was seconded by the Portfolio Holder for Recycling, Household Waste and Environmental Health.
RESOLVED that:-
(5) The current Overview and Scrutiny Committee be replaced with two new scrutiny committees as provided for in paragraph 2.5 of the circulated report; and
(6) The Planning Committee comprise of 17 members.
A Roll Call was taken.
Voting for
Councillors Connett, Cook, H Cox, D Cox, Dewhirst, Eden, Evans, Foden, Goodman-Bradbury, Hayes, G Hook, J Hook, Jeffries, Jenks, Keeling, MacGregor, Morgan, Nutley, Nuttall, Rollason, Swain, Taylor, Wrigley and Parker
(Total: 24)
Against
Councillors Bullivant, Clarance, Colclough, Daws, Gribble, Haines, Hocking, Jeffrey, Kerswell, Mullone, Parker-Khan, Patch, Peart, L Petherick, Phipps, Purser, Russell, Thorne, Tume and J Petherick
(Total: 20)
Absent
Councillor Bradford
(Total: 1)
Apologies
Councillors Austin and Orme
(Total: 2)
Supporting documents: