Agenda and draft minutes

AGM, Devon Building Control Partnership Committee - Friday, 17th July, 2020 10.00 am

Venue: Virtual Meeting - Virtual Meeting. View directions

Media

Items
No. Item

54.

Election of Chair

Minutes:

It was proposed by Councillor Pearce, seconded by Councillor Taylor, and

 

Resolved

 

That Councillor Haines be elected Chair of the Committee

 

55.

Election of Vice Chair

Minutes:

It was proposed by Councillor Haines, seconded by Councillor Pearce and

 

Resolved

 

That Councillor Bastone be elected Vice Chair of the Committee.

 

56.

Minutes pdf icon PDF 95 KB

Minutes:

The Minutes of the meeting held on 24 January were agreed as a correct record by the Committee.

57.

Annual General Meeting Report pdf icon PDF 223 KB

Minutes:

The Committee referred to the report circulated with the agenda. The Partnership continued to successfully deliver the building control service across the three Authorities, maintaining high standards, meeting all statutory performance indicators and continued to operate within agreed annual budgets.

 

The Head of the Partnership updated the committee on the progress of their apprentice who had been with Devon Building Control for a year and it would continue for another year. The planned awards evening had been cancelled due to the Covid-19 outbreak and the awards would be sent out to their recipients. 

 

Resolved

 

That the Committee notes the report.

58.

Quarterly Financial Monitoring Report pdf icon PDF 192 KB

Minutes:

The Head of Building Control Partnership presented an update on the financial performance of the Partnership Annually, as well as at the end of Quarter 4. The Partnership Agreement required that the performance of the Partnership be reported quarterly. The information and level of service met performance targets listed in the Partnership Agreement. The Partnership continued to receive positive feedback from its customers.

 

The Committee were told that expenditure had been reduced, fees and charges had gone up, the yearly fee paid by councils had been reduced, and Devon Building Control had received significantly higher income than had been budgeted for. This meant £130,000 could be put into the reserve.

 

Resolved

 

That the Committee notes the report.

59.

Operational Report

Minutes:

The report circulated with the agenda gave an update on the operational performance of the Partnership after the past financial year. The information and level of service met performance targets listed in the Partnership Agreement.

 

Resolved.

 

That the Committee note the report.

60.

Local Government (Access to Information) Act 1985 - Exclusion of Press and Public

Minutes:

Resolved that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.

 

 

61.

Part 2 Operational Report

Minutes:

The report was presented.

 

Resolved

 

That the Committee notes the report.

62.

Part 2 Annual General Meeting Report

Minutes:

The report was presented.

 

Resolved

 

That the Committee notes the report.

63.

Part 2 Financial Report

Minutes:

The Head of the Partnership presented the report. It was noted that the Partnership was still busy and that expenditure had been reduced.

 

Resolved

 

That the report be noted.