Agenda and draft minutes

Strata - Joint Executive Committee
Tuesday, 18th June, 2019 4.00 pm

Venue: Council Chamber - FH. View directions

Contact: Sarah Selway  Email: comsec@teignbridge.gov.uk

Items
No. Item

1.

Election of Chair

To elect a Chair in accordance with procedural rules this shall be in a rotational basis with the Chair to be appointed for 12 months unless agreed otherwise by the Committee. The Chair was previously held by Exeter City Council in 2018/19 and East Devon District Council in 2017/2018. 

 

Minutes:

Councillor Dewhirst the Deputy Leader of Teignbridge District Council was elected Chairman for the 2019/20 Municipal Year.

 

2.

Minutes pdf icon PDF 164 KB

To sign the minutes of the meeting held on 28 January 2019.

 

Minutes:

The minutes of the meeting held on the 28 January 2019 were taken as read and signed by the Chairman as correct. 

3.

Declarations of Interest

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

 

Minutes:

None.

 

4.

Strata IT Director Report pdf icon PDF 2 MB

Additional documents:

Minutes:

The Strata IT Director presented the Strata Solutions update report for the period 3 January 2019 to 1 May 2019 (presentation attached to minutes).

 

The Head of Business Systems & Business Intelligence commented that the convergence plan was progressing well although savings were limited due to the fact that in some instances there were three copies of a system across the Councils rather than one ‘shared platform’ that all three authorities were operating on, this limited the ability of the authorities to gain the financial benefit of true ‘shared services’. The aim with the installation of the new finance system was to have one shared system for all the Councils which would produce savings of about £250,000.

 

It was acknowledged that the global communications had the capacity to be developed to support communications with those public that had hearing difficulties. Currently web chat was not offered by any of the three authorities as a mechanism of communication, but it was not felt that it would be that difficult from a technology view point to open this communication channel

 

Strata Joint Scrutiny Committee had considered the report at its meeting on 30 May 2019.

 

RESOLVED that the report be noted.

5.

Finance Report pdf icon PDF 38 KB

Additional documents:

Minutes:

The Director responsible for Finance reported that Strata has delivered revenue savings of £623,800 in 2018/19 and had refunded £620,000 to the three Councils. The savings had compared well against the original target of £381,961 as outlined in the original business case.

 

Strata Joint Scrutiny Committee had considered the report at its meeting on 30 May 2019.

 

RESOLVED that the report be noted.

 

6.

Strata People Data Report pdf icon PDF 68 KB

Minutes:

The Strata IT Director presented the People Data Report.

 

Strata Joint Scrutiny Committee had considered the report at its meeting on 30 May 2019.

 

RESOLVED that the report be noted.