Agenda and draft minutes

Based on the existing annual rotational protocol for the position of Chair, the Chair will be the Teignbridge District Council representative.

Previous Chairs were Cllr Bialyk (Exeter City Council – 2024/25) and Cllr Arnott (East Devon District Council – 2023/24)

It was proposed by Cllr Arnott, seconded by Cllr Bialyk and

RESOLVED

That Cllr Palethorpe be elected Chair of the Committee for 2025-2026.

To agreed and sign the minutes of the previous meeting

It was proposed by Cllr Arnott, seconded by Cllr Bialyk and

RESOLVED

That the minutes of the previous meeting be approved as a correct record and signed by the Chair.

Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item.  Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting.

Information pertaining to the Members' Code of Conduct and guidance relating to declaring interests can be found on the following webpage: https://www.teignbridge.gov.uk/council-and-democracy/district-councillors/councillor-conduct/

None.

A period of up to 15 minutes will be set aside to deal with questions to the Committee from members of the public.

Each individual will be restricted to speaking for a total of 3 minutes.

Where a question does not relate to an agenda item details of questions should be notified to the Proper Officer of the Relevant Council at least two working days prior to the meeting.

None.

To receive questions from Members of the Councils.

Where a question does not relate to an agenda item details of questions should be notified to the Proper Officer of the Relevant Council at least two working days prior to the meeting.

None.

It is recommended that Councillors pass the following amendments to the Terms of Reference.

4. Frequency, time and place of meetings

4.5 With the agreement of the Members of the Committee, if there is no formal business to be transacted, a meeting can be held virtually. An agenda may still be issued but no formal minutes will be taken.

6. Chairing of meetings

6.4 The Chair is appointed at the first meeting of the calendar year.

It was proposed by Cllr Arnott, seconded by Cllr Bialyk and

RESOLVED

That the proposed changes to the Terms of Reference be approved.

It is recommended that the following resolution be passed:

The Strata Joint Executive Committee recommends to East Devon District Council, Exeter City Council and Teignbridge District Council that they approve the Strata Business Plan 2026/27.

The Director of IT and Digital Transformation introduced the item to the Committee.

He spoke on the successful transformation as evidenced by the reduced calls coming into Strata, MHCLG recognition, the role of enterprise architecture, and costs.

The Committee discussed the impact of Local Government Reorganisation on Strata and budgeting.

It was proposed by Cllr Arnott, seconded by Cllr Bialyk and

RESOLVED

That the Committee recommends the Strata Business Plan to be approved by the three partner Councils.

The Strata Finance Manager introduced the item to the Committee.

The Committee discussed the projected outturn of £297,000, the budget savings from the EDDC graphics team, and funding for cloud servers.

The Committee noted the report.