Agenda and draft minutes

Annual Council
Monday, 20th May, 2019 2.15 pm

Venue: Council Chamber - FH. View directions

Contact: Democratic Services Team Leader  Email: sarah.selway@teignbridge.gov.uk

Items
No. Item

1.

Retiring Chairman's announcements and presentations

Minutes:

The retiring Chairman, Councillor Kerswell reflected on her year of office and thanked all those who has supported her during the year.

 

2.

Election of Chairman of the Council

The Retiring Chairman will seek nominations.  Following election the Retiring Chairman will hand over the Chain of Office to the new Chairman.  The Chairman will sign his/her Declaration of Acceptance of Office and give a short speech.

 

Minutes:

Councillor G Hook proposed that Councillor Keeling be elected Chairman of the Council for the 2019/20 municipal year, this was seconded by Councillor Bullivant and carried.

 

RESOLVED that Councillor Keeling be elected Chairman of the Council for the 2019/20 municipal year.

 

The Chairman announced that his charity for the coming year would be Number 1 The Square.   

 

3.

Election of Vice-Chairman of the Council

The new Chairman will seek nominations.  Following the election the Chairman will hand over the Vice-Chairman’s Chain of Office to the new Vice-Chairman.  At this stage the new Vice-Chairman will sign his/her Declaration of Acceptance of Office and give a short speech.

 

Minutes:

Councillor G Hook proposed that Councillor J Petherick be elected Chairman of the Council for the 2019/20 municipal year, this was seconded by Councillor Macgregor and carried.

 

RESOLVED that Councillor J Petherick be elected Vice-Chairman of the Council for the 2019/20 municipal year.

 

4.

Minutes pdf icon PDF 101 KB

To approve the Minutes of the Council meeting held on 18 April 2019.

 

Minutes:

It was proposed by the Councillor G Hook seconded by Councillor Macgregor that, subject to the amendment to Minute no.25 to remove ‘Councillor Hayes’ as a Councillor not standing for re-election the minutes of the meeting held on 18 April 2019 were approved and signed as a correct record and signed by the Chairman.

 

5.

Election of Leader of the Council

Following the election of the Leader, the Leader will appoint the Deputy Leader and the Executive Members, assign their portfolios and notify the Council accordingly.

 

Minutes:

It was proposed by Councillor Dewhirst that Councillor G Hook be elected Leader of the Council, this was seconded by Councillor Macgregor and carried.

 

RESOLVED that Councillor G Hook be elected Leader of the Council.

 

The Leader of the Council confirmed his Deputy Leader and Portfolio Holders would be:-

 

Portfolio Holder

Councillor

Waste Management & Environmental Health & Deputy Leader

 

Councillor Dewhirst

Corporate Resources

 

Councillor Connett

Planning

 

Councillor Taylor

Communities & IT

 

Councillor Wrigley

Business, Economy & Tourism

 

Councillor Jeffries

Climate Change Emergency & Housing

 

Councillor J Hook

 

Sport, Recreation & Culture

 

Councillor Macgregor

 

 

 

 

6.

Committee Appointments and Political Balance pdf icon PDF 66 KB

Additional documents:

Minutes:

A schedule of the Members proposed to be nominated to the Council’s committees in 2019/20 and nominations for the Chairman and Deputy Chairman had been circulated to all Members prior to the meeting.

 

It was proposed by the Leader, seconded by the Deputy Leader that the schedule as circulated be approved. This was carried.

 

RESOLVED that membership of Committees including Chairman and Deputy Chairman, as shown in the schedule appended to the minutes, be approved.

 

7.

Appointment of representatives to serve on outside organisations pdf icon PDF 48 KB

Additional documents:

Minutes:

A schedule of the Members proposed to be nominated to external organisations had been circulated to all Members prior to the meeting.

 

It was proposed by the Leader, seconded by the Deputy Leader that the schedule as circulated be approved. This was carried.

 

RESOLVED that membership of external organisation, as circulated, with the Democratic Services Team Leader be authorised in consultation with Group Leaders, to make variations to the appointments, for the duration of the current Council Administration, be approved.

 

8.

Questions under Council Procedure Rule 4.5 (k) pdf icon PDF 131 KB

Minutes:

The Members Questions and Responses are attached to the minutes.

Further to his question, Councillor Daws commented that planning permission should not be granted until the Environmental concerns were satisfied beyond all reasonable doubt. He asked could Teignbridge District Council provide the full methodology for the housing number targets that the Local Plan was based on in 2014.

The Portfolio Holder for Planning response given after the meeting.

[You ask for the location of the work to define housing need which was prepared for the Teignbridge Local Plan.  The work was contained in a Strategic Housing Market Assessment carried out by ORS.  This consisted of an original report published in 2007, together with a technical appendix, and two updates dated 2010 and 2012.  It was the last of these which was used to inform the local plan, and which recommended an annual housing target of 620 per year.

 

The reports are all on our website at:

https://www.teignbridge.gov.uk/planning/local-plans-and-policy/archive/homes/ ].

Councillor Mullone asked a supplementary question regarding disclosure of the payments to departed staff and that the public wanted to urgently know these figures.

The Portfolio Holder for Corporate Services responded that while exit packages were covered by confidentiality agreements the information was published within its Annual Accounts. Efficiency savings had been made by the redundancies and that in the future the Council would try to be more transparent with details of departures.  He outlined the financial position of the Council highlighting the £2 million of savings that the Council would need to find to balance budgets in the next couple of years.