Agenda and minutes

Overview and Scrutiny Committee 2 (until May 2024) - Tuesday, 26th September, 2023 2.00 pm

Venue: Council Chamber, Forde House, Brunel Road, Newton Abbot, TQ12 4XX. View directions

Contact: Email: comsec@teignbridge.gov.uk  Email: comsec@teignbridge.gov.uk

Media

Items
No. Item

31.

Minutes pdf icon PDF 73 KB

To approve the Minutes of the last meeting

Additional documents:

Minutes:

The Chair sought approval of the minutes of the last meeting.

 

RESOLVED

The Minutes of the meeting held on 11 July 2023 be approved as a correct record and signed by the Chair.

 

32.

Declaration of Interest

Additional documents:

Minutes:

None.

33.

Public Questions

Members of the public may ask questions. A maximum period of 15 minutes will be allowed with a maximum period of three minutes per questioner. The deadline for questions is no later than three working days before the date of the meeting.

Additional documents:

Minutes:

None.

34.

Councillor Questions

Members of the Council may ask questions of the Chair of the Committee subject to procedural rules. The deadline for questions is no later than three clear working days before the meeting.

 

Additional documents:

Minutes:

None.

35.

Executive Forward Plan

To note forthcoming issues anticipated to be considered by the Executive over the next 12 months. The Executive Forward Plan can be found here.

 

Additional documents:

Minutes:

The Executive Forward Plan listing items to be considered over the next few months was noted, and consideration was given to whether any items were to be requested to come forward to the Committee prior to being considered by the Executive.

36.

Council Strategy Q1 performance monitoring report pdf icon PDF 233 KB

The Committee to question the Executive Members on issues within the report

Additional documents:

Minutes:

The Chair referred to the agenda reports covering the period quarter 1 from April to June 2023 which updated performance of the Council’s Strategy 2020- 2030 T10 priorities, under the auspices of the Committee, providing the detailed performance information used to track its delivery. Members reviewed the performance information and areas where performance was not on track. Details of the programmes, projects and performance indicators with a caution or concern status together with an explanation of the performance and improvement plan was detailed in the appendix of the agenda report.

 

The Chair requested further information to explain performance indicators (PIs) and how they relate to the Council Strategy to enable a greater understanding of the Pis. This would be set up as a training session.

 

In response to a Councillor question regarding the Council’s performance for processing planning applications for September, the Data Analysist demonstrated the Government’s power BI site which enabled the comparison of performance data for District Councils nationally.  The filter to compare Devon Councils was applied for a more meaningful comparison, looking particularly at time to process planning applications. It was acknowledged that delays were due to staff resources which reflected the national problem of staff recruitment and insufficient staff.

 

Councillors were encouraged to use the government site for their areas of interest.

 

RESOLVED

a)     The report be received, and actions being taken to rectify any performance issues detailed in the agenda report appendix be noted.

b)     A teams meeting be set up for all Councillors to provide a greater understanding of PIs and how they relate to the Council Strategy.

 

37.

Work Programme and Task and Finish Groups pdf icon PDF 63 KB

To review the Committee’s work programme and task and finish groups.

 

 

Proposals have been previously sent to Overview & Scrutiny Members and discussed at the Overview & Scrutiny workshop held on Thursday 14 September 23.

 

The following proposals and recommendations for consideration by the Overview & Scrutiny Committee Members to be added to the Work Programme is as a result of the Overview & Scrutiny Workshop meeting.

 

A number of ongoing and planned reviews across the Council will impact on the work programme and timing of Overview and Scrutiny work.

 

It is suggested that interim reports be produced as work of Overview and Task & Finish Groups progress.

 

 

Economy - MTFP Recommendation 1

 

Business & Tourism - Car Parking Recommendation 1

 

Planning - Planning - Recommendation 3

 

Corporate Resources - Assets & Estates Recommendation 2

 

Sport, Recreation & Culture - Leisure Services Recommendation 2

 

 

Additional documents:

Minutes:

 

The Chair referred to the Committee’s work programme and proposed task and finish groups as listed on the agenda to be added to the work programme as discussed at the Overview & Scrutiny workshop held on Thursday 14 September 2023. These were recommended in a priority order: 1 being highest priority and 3 being least priority.

 

Any reviews across Council services would impact on the work programme and timing of Overview and Scrutiny work. Interim reports would be reported to Committee as work of the task and finish Groups progress. The Committee was reminded that all recommendations for consideration by the Executive may have an impact on the Medium-Term Financial Plan and long-term financial stability and viability of the Council.

 

Councillors Bullivant, Hall, C Parker, P Parker, Palethorpe. Parrott volunteered as members of the task and finish groups. Other Councillors were asked to contact Democratic Services to advise if they would like to be involved in the task and finish groups.

 

RESOLVED

The priority for the reviews be as follows:

 

Economy – Mid Term Financial Plan  - priority  1

Business and tourism  - car parking -  priority  1

Corporate resources – Assets and Estates – priority 2

Sport, recreation and culture – Leisure Services  - priority 2

Planning – Planning – priority 3