Procedures Committee - Friday, 28th January, 2022 10.00 am

Venue: Council Chamber, Forde House, Brunel Road, Newton Abbot, TQ12 4XX. View directions

No. Item


Apologies for absence


Minutes of the previous meeting pdf icon PDF 105 KB


Declarations of interest


Notice of Motion - Constitution pdf icon PDF 220 KB

To consider Cllr Swain Notice of Motion referred to Procedures Committee by Full Council on 30 November 2021.


The following motion on the Constitution has been presented by Cllr Swain and supported by Cllrs Dewhirst, G Hook, J Hook, Keeling, Nutley and Wrigley – background information attached.


At the last council meeting this council affirmed the constitution as set out on our website.  It was suggested that there were material changes in the document when compared to the previous version, and in some cases there are.


There are 2 points where clear material changes have occurred and these should be reversed.


4.3.2(e): Previously the public could ask questions relevant to “the business of the council”. This has been changed to “the business of the meeting”. This is a significant material change.


Section 6, Schedule 2 row 2B3: Group Leaders never had the power to veto a change to the constitution because they didn’t like it, however wording has been removed “If group leaders agree a change is minor, It can be done by democratic services manager” The power is lost, for a Group leader to insist that a change is major if others claim it is minor.


In tidying up the constitution, it was not been modified to use gender neutral language throughout. We should replace references to chairman with chair, and he/his with they/their. These are simple changes that encourage wider participation in democracy, and there is no justification for not making them.


I propose that the monitoring officer be asked to produce a form of words that restores the meaning of these two paragraphs and substitutes gender neutral language throughout. The revisions be approved by Full Council.



Item from the Chair - Cllr Parker

Cllr Parker to present his item on the time line for public and members questions to committees.


Item from Cllr Macgregor

Cllr Macgregor has asked that ‘Matters Arising’ to be added to the agenda of full council as an item immediately after the minutes of the previous meeting to be considered.




Members Training and Development Programme pdf icon PDF 832 KB