Agenda and minutes

Procedures Committee - Monday, 2nd October, 2023 10.00 am

Venue: Council Chamber, Forde House, Brunel Road, Newton Abbot, TQ12 4XX. View directions

No. Item


Election of Deputy Chair


RESOLVED that Cllr Bullivant be elected Vice Chair for the 2023/2024 municipal year.




Declarations of interest





Minutes of the previous meeting pdf icon PDF 127 KB

To approve as a correct record the Minutes of the meeting held on 22 February 2023.



RESOLVED that the minutes of the meeting held on 22 February 2023 be approved as a correct record and signed by the Chair subject to an amendment that down be added to the sentence ‘for the changes to be broken down and presented over a period of time and not in one document’.



Recommendation from Full Council - Increase in Financial Limits

To reconsider the increase in Final Limits as resolved by Full Council on  Tuesday, 23rd May, 2023,



The Executive Member for Corporate Resources presented the recommendation to increase the financial limits.


In response to Members, the Chief Finance Officer & Head of Corporate Services confirmed he would provide a report for Full Council detailing the implications and benefits of the changes.


RECOMMENDED to Council that the financial limits Key Decisions at 3.4.7 in the constitution be increased as follows:

·       Revenue £100,000

·       Capital £250,000


And any other references to these limits be amended accordingly.



Recommendation from Full Council - Overview & Scrutiny Committee

To consider the Notice of Motion on Full Council on Tuesday, 25th July, 2023 that was referred to Procedures Committee to move to a single Overview & Scrutiny Committee.



The Leader presented the recommendation to revert to one Overview & Scrutiny Committee he proposed that this would be with effect from 1 January 2024.


Members discussed the appropriate size of a single Overview & Scrutiny Committee and raised concerns regarding the engagements of all Members in the Scrutiny function. It was noted by Members that this proposal did not include the Audit Scrutiny Committee.


RECOMMENDED to Full Council that the Overview & Scrutiny Committees are merged to have one Overview & Scrutiny Committee of 26 Members this would come into effect on 1 January 2024.





Revision of the Member and Officer Protocol pdf icon PDF 65 KB

Additional documents:


The Head of Legal & Monitoring Officer presented the revisions to the Member/Officer Protocol.


Members raised concerns that all Members should have input into this document.


The Head of Legal & Monitoring Officer advised that the Protocol would be considered by Full Council and therefore all Members would have an opportunity to have their input into the Protocol.


RESOLVED that Group Leaders discuss with their Members and feedback to the next Procedures Committee meeting on this matter.