Agenda and minutes

To approve the Minutes of the meeting held on 28 May 2024

It was proposed, seconded and

RESOLVED

The Minutes of the meeting held on 28 May 2024 be approved as a correct record and signed by the Chair.  

Cllr C Parker declared an interest in Minute 24 as Chair of the Planning Committee.

Members of the public may ask questions of the Chair. A maximum period of 15 minutes will be allowed with a maximum period of three minutes per questioner. The deadline for questions is no later than three working days before the date of the meeting i.e. should the meeting be on a Thursday the deadline would be the Friday before at 5pm.

None.

Members of the Council may ask questions of the Chair of the Committee subject to procedural rules. The deadline for questions is no later than three clear working days before the meeting.

None.

To note forthcoming issues anticipated to be considered by the Executive over the next 12 months. The Executive Forward Plan can be found here.

The Executive Forward Plan showing issues to be considered over the next few months was noted.

The Minutes can be found at Agenda for Executive on Tuesday, 4th June, 2024, 10.00 am - Teignbridge District Council

The Minutes of the Executive held on 4 June were noted. There were no matters arising.

To review the Committee’s forward plan which can be found here

The Committee’s forward plan showing issues to be considered over the next few months was noted.

To receive a biannual update from Executive Member for Recycling Household Waste & Environmental Health

The Executive Member for recycling, household waste and environmental health presented a biannual update to the Committee on services within their portfolio. Staff were thanked for their time in assisting with the update given the Portfolio Holder being recently appointment to the Executive.

The Portfolio Holder particularly referred to:

·      Waste and recycling - 53% of waste was currently recycled which placed the Council within the top 12% nationally.

·      Waste fleet decarbonisation – the provision of 12 diesel refuse collection vehicles and 20 other electric vehicles. Additional electric refuse vehicle would be available later in the year.

·      Producers of packaging being held more responsible for recycling.

·      Environmental health and licensing - the additional government requirement for all funeral businesses to be inspected following the recent incident at Hull and East Riding. All Teignbridge business had initially been inspected and all were operating satisfactorily. Funeral business are not currently required to be licensed.

·      Fly tipping – 312 incidents were dealt with in the previous year. All were investigated. Fixed penalty notices (FPN) of up to £1,000 were issued where necessary and successful prosecutions for those who did not pay the FPN.

Questions were raised by committee members. Unanswered questions included those issues as summarised below. Responses to unanswered questions would be provided in the Members Newsletter.

·  The strategic objectives to improve recycling rates.

·  Replacement of the Ashburton recycling aluminium can bin

·  TETRA recycling site locations

·  The impact of new equipment

·  Support for work with school children

·  Education stickers for bin sorting

·  Recycling of food waste and how black bin waste dealt with

·  % of recyclable waste - volume and weight

·  Recycling of soft plastic and TETRA packaging

The full presentation can be found at the link below:

Agenda for Overview and Scrutiny Committee on Tuesday, 18th June, 2024, 10.00 am - Teignbridge District Council

Councillor Williams left the meeting at this juncture.

To consider the attached reports relating to Notices of Motion (NOM) referred from the former Overview and Scrutiny 2 Committee on 9 April 2024 and deferred from then last meeting of the Committee:

Loss of section 106 contributions

Green improvements in conservation areas

Public speaking procedure at Planning Committee

The OS agenda for the former OS2 Committee meeting 9 April 2024 for background information on the NOMs can be found at

Agenda for Overview and Scrutiny Committee 2 (until May 2024) on Tuesday, 9th April, 2024, 10.00 am - Teignbridge District Council

Consideration was given to the agenda reports regarding Notices of Motion (NOM) deferred from the last meeting to enable the proposers of the NOMs to be present.

a)      Loss of Section 106 contributions

Consideration was given to the agenda report.

It was considered that the current planning systems and procedures for dealing with both minor amendments to planning applications, and Section 106 agreements were robust. Material changes to a planning approval required the submission of a planning application. Councillors had the ability to call in planning applications for committee consideration if they considered necessary.

It was proposed, seconded and unanimously,

RECOMMENDED to Full Council that:

1)    The current planning systems and procedures for dealing with both minor amendments to planning applications, and Section 106 agreements continue.

2)    A recap on the above be provided in the next all Councillors planning training.

Cllr J Taylor left the meeting at this juncture.

b)     Green Improvements in conservation areas

Consideration was given to the agenda report.

It was noted that the District’s conservation areas character statements and management plans were all to be reviewed and climate change implications would be considered as part of the reviews.

It was proposed, seconded and unanimously,

RESOLVED

The Notice of Motion be referred to the Planning Task and Finish group identified on the Committee’s forward plan’s priority list.

c)     Public speaking at Planning Committee

Consideration was given to the agenda report which set out the legal implications of amending the public participation scheme in accordance with the Notice of Motion.

It was proposed and seconded that the current public participation scheme continue unchanged for the legal implications set in the agenda report.

Cllr P Parker, the presenter of the NOM being debated, left the meeting at this juncture.

There was also a short adjournment.

An amendment was proposed and seconded that consideration of the Notice of Motion be deferred to enable the presenter of the NOM to be present. 

The proposer and seconder of the original motion above withdrew their motion.

A vote was taken on the deferment and it was unanimously

RESOLVED

Consideration of the NOM be deferred to enable the proposer of the NOM to be present.

The Chair to invite the Councils appointed representatives on outside organisations who have advised they will report to Committee on:

·      any meetings of their appointed outside organisation in the past few months, which they attended to report on the meeting,

·      the role the outside organisation(s) they represent plays in promoting and aligning with the Council's priorities, policies and strategies, and

·      advising on partnership discussions which are open and in the public domain.

Cllr Bullivant updated on the Stover Park Advisory Board and improvement projects for the Park which had been funded by the National lottery. An open day would be held later in the year to which all Cllrs would be invited.

The Committee is requested to consider the Notices of Motion relating to webcasting of council meetings.

The report presented to the Audit Scrutiny Committee on 22 March 2024 is attached and the Minute is below.

11. NOTICES OF MOTION - WEBCASTING

The Committee considered that a decision on the motion did not fall into their terms of reference and would be more appropriately decided elsewhere. It was suggested that decision could be deferred until after the current contract is complete.

It was proposed by Cllr Purser and seconded by Cllr Radford that the motion report be sent to the Overview and Scrutiny Committee for consideration.

Consideration was given to the agenda report, relating to two Notices of Motion referred to the Committee from the Procedures Committee.

The report set out details which included those relating to the current publishing platform, data protection considerations and UK GDPR, and legal, finance and resource implications.

It was noted that there was no legal requirement to webcast Council meetings.

RECOMMENDED to Full Council that:

The current situation with webcasting of meetings continue and the position be reconsidered when the current webcasting contract is due for renewal.

An update on the work of the medium term financial plan task and finish group would be provided at the next meeting.