Agenda and draft minutes

Election of Chair

Cllr C Parker proposed that Cllr Sander be elected Chair for the 2024/25 municipal year, this was seconded by Cllr Hayes.

Cllr Hall proposed that Cllr Bullivant be elected Chair for the 2024/25 municipal year, this was seconded by Cllr P Parker.

RESOLVED that Cllr Sanders be elected Chair for the 2024/2025 municipal year.

Election of Vice Chair

Cllr C Parker proposed that Cllr Parrott be elected Vice Chair for the 2024/25 municipal year, this was seconded by Cllr Henderson.

Cllr Bullivant proposed that Cllr Hall be elected Vice Chair for the 2024/25 municipal year, this was seconded by Cllr P Parker.

RESOLVED that Cllr Parrott be elected Vice Chair for the 2024/2025 municipal year.

To approve the Minutes of the former Overview and Scrutiny 1 and 2 Committee meetings held on 26 March and 9 April 2024

a)  It was proposed by Cllr Parrott, seconded by Cllr Sanders and

RESOLVED

The Minutes of the former Overview and Scrutiny 1 Committee held on 26 March 2024 be approved as a correct record and be signed by the Chair.

b)  It was proposed by Cllr C Parker, seconded by Cllr Hayes and

RESOLVED

The Minutes of the former Overview and Scrutiny 2 Committee held on 9 April 2024 be approved as a correct record and be signed by the Chair.

Members of the Council may ask questions of the Chair of the Committee subject to procedural rules. The deadline for questions is no later than three clear working days before the meeting.

None.

None.

Members of the public may ask questions of the Chair. A maximum period of 15 minutes will be allowed with a maximum period of three minutes per questioner. The deadline for questions is no later than three working days before the date of the meeting i.e. should the meeting be on a Thursday the deadline would be the Friday before at 5pm.

None.

To note forthcoming issues anticipated to be considered by the Executive over the next 12 months. The Executive Forward Plan can be found here.

The Executive Forward Plan listing items to be considered over the next few months was noted. 

To review the Committee’s forward plan which can be found here

The committee’s forward plan showing issues to be considered by the committee over the next few months was noted.

To consider the attached proposal submitted by Cllr Sanders

The Chair referred to the proposal for a matter to be brought before the committee at a future meeting as detailed on the proposal form circulated with the agenda.

RESOLVED

That representation from BDUK (Building Digital UK)/Connecting Devon & Somerset at a future O&S meeting be requested to provide evidence with regard to how 99% of premises in Teignbridge will have gigabit or superfast connectivity in Teignbridge by March 2025 and to ensure they are prioritising the 3.6% of premises (approximately 3,100 properties) that do not even benefit from a basic broadband connection.

To receive a biannual update from Executive Member for Estates Assets Parking and Economic Development (Cllr Palethorpe)

The Executive Member for estates, assets and parking presented a biannual update to Committee. The current review of the Council’s Strategy, and the draft Strategic Asset Plan 2024-2029 which would be considered by the Executive at its meeting on 4 June 2024 were particularly referred to. The Asset Plan would corporately review all council assets to identify which assets are important to the community and how that asset should be funded. In reviewing, the council would challenge why assets are in the council’s ownership, consult with the community on options, look at the wider economic benefit and potential uses, and make a decision on the future of the assets.

The full presentation can be found at the link below:

https://democracy.teignbridge.gov.uk/ieListDocuments.aspx?CId=418&MId=3535&Ver=4

To consider the attached report

Consideration was given to the agenda report.

Issues of concern related to matters around national targets and the provision of housing which the Council was largely dependent on third parties to provide.

RESOLVED

The report and actions being taken to rectify any performance issues detailed in the appendix be noted.

The Chair advised that outside organisation updates from the Council’s appointed representatives was a standard agenda item to enable the representatives to report on:

·           any meetings of the appointed outside organisation in the past few months, which they attended to report on the meeting,

·           the role the outside organisation(s) they represent plays in promoting and aligning with the Council's priorities, policies and strategies, and

·           advising on partnership discussions which are open and in the public domain.

The Council’s representative on the Devon Rail Forum, Cllr Parrott advised that there were items of interest within the Teignbridge area for discussion at this group such as the Dawlish sea wall. Councillors would be asked through the Members Newsletters for items and questions to put forward for the forum’s next meeting agenda, when questions could be asked of representatives of Network Rail.

The Council’s representative on the Devon Building Control Partnership referred to the Councillors briefing for all Councillors by the Head of Building Control on 3 June at 2pm, which would provide an update on the service.

The Committee is requested to consider the Notices of Motion relating to webcasting of council meetings.

The report presented to the Audit Scrutiny Committee on 22 March 2024 is attached and the Minute is below.

11. NOTICES OF MOTION - WEBCASTING

The Committee considered that a decision on the motion did not fall into their terms of reference and would be more appropriately decided elsewhere. It was suggested that decision could be deferred until after the current contract is complete.

It was proposed by Cllr Purser and seconded by Cllr Radford that the motion report be sent to the Overview and Scrutiny Committee for consideration.

The Chair referred to:

·      The agenda report regarding the Notices of Motion relating to webcasting of meetings referred from the Audit Scrutiny committee and 

·      The Notices of Motion referred from the former Overview and Scrutiny 2 committee at agenda item 14.

The proposers of the Notices of Motion were not present at the meeting. The Chair therefore proposed that consideration of all matters above be deferred until the next meeting of the agenda to enable the councillors concerned to be present. This was seconded and

RESOLVED

Consideration of the Notices of Marion at agenda items 13 and 14 be deferred to the next meeting.

To receive updates from the Task and Finish Groups’ Chairs

It was acknowledged that the task and finish groups are the front line of supporting the community and improving services.

The mid-term financial plan task and finish group was continuing its work and it was anticipated that the Chair of the group, who was not present would provide an update at the next meeting.

RESOLVED

Task and finish group updates be deferred to the next meeting.