Agenda item

To consider the attached report

Consideration was given to agenda report which sought approval for: the size of the Planning and Overview and Scrutiny Committees; and seat allocations detailed at paragraph 3.1 of the report, amended as circulated at the meeting following amendments in membership numbers of the independent group.  The recommended size of the Planning and Overview and Scrutiny Committees were as advised by the Planning Advisory Service (PAS) and the Centre for Governance and Scrutiny (CfGS) as best practise.

It was proposed by the Leader and seconded by the Deputy Leader that the recommendations as set out on the agenda report be approved with recommendation 2 referring to the amended seat allocations as circulated.

An amendment was proposed by Cllr Bullivant and seconded by Cllr Hall that the ward members attend the Planning Committee to speak and vote on applications appertaining to their ward.

A vote was taken on the amendment. It was LOST by 3 votes for, a majority against and 4 abstentions.

It was proposed by Cllr Bradford and seconded by Cllr J Taylor that individual votes be taken on recommendation1 in relation to the size of the planning committee and the overview and scrutiny committee.

In accordance with Procedure Rule 4.13.5 of the Constitution a recorded vote was taken as follows.

For the proposal

Cllrs Atkins, Bradford, Bullivant, Clarance, Cox, Hall, Macgregor, Major, Rogers, Ryan, Smith, Steemson, Swain, J Taylor, Thorne

Total 15

Against the Proposal

Cllrs Buscombe, Goodman-Bradbury, Hayes, Jackman, Keeling, Morgan, Palethorpe, C Parker, Parrott, Rollason, G Taylor, Wrigley, Sanders, Dawson

Total 14

Abstention

Cllrs Nuttall

Total 1

The proposal was CARRIED

In accordance with Procedure Rule 4.13.5 of the Constitution a recorded vote was taken to decrease the Overview and Scrutiny Committee membership to 13 as follows.

For the proposal

Cllrs Buscombe, Cox, Goodman-Bradbury, Hayes, Keeling, Major, Morgan, Palethorpe, C Parker, Parrott, Rollason, Swain, G Taylor, Wrigley, Sanders Dawson  Total 16

Against the proposal

Cllrs Atkins, Bradford, Bullivant, Clarance, Hall, Macgregor, Rogers, Ryan, Smith, J Taylor, Thorne  Total 11

Abstention

Jackmen, Nuttall and Steemson  Total 3

Recommendation 1 to reduce the overview and scrutiny committee to 13 was CARRIED.

In accordance with Procedure Rule 4.13.5 of the Constitution a recorded vote was taken to decrease the Planning Committee to 11 as follows.

For the proposal

Cllrs Bullivant, Buscombe, Cox, Goodman-Bradbury, Hall, Hayes, Keeling, Major, Morgan, Palethorpe, C Parker, Parrott, Rollason, Rogers, Steemson, Swain, G Taylor, Wrigley, Sanders Dawson  Total 20

Against the proposal

Cllrs Atkins, Bradford, Clarance, Macgregor, Ryan, J Taylor, Thorne  Total 7

Abstention

Jackmen, Nuttall and Smith  Total 3

Recommendation 1 to reduce the planning committee to 11 was CARRIED.

It was proposed by the Deputy Leader and seconded by the Leader that the remainder of the recommendations 2-6 of the agenda report be approved.

This was carried by a majority vote

RESOLVED

1.            Approve the Overview and Scrutiny Committee and Planning Committee to be reduced in size to 13 and 11 respectively (as per recorded vote above)

2.            Approve the seat allocations as set out at paragraph 3.1.2 as amended and circulated at the meeting.

3.            Require Group Leaders to advise the Democratic Services Team of their group membership to Committees by 4pm 28 February 2025, and of any changes during the current administration within 24 hours of the change occurring.

4.            Give effect to the appointment of individual members as proposed by the Group Leaders

5.            Require that Overview and Scrutiny training is mandatory for all members of the Overview and Scrutiny Committee

6.            Make the changes as necessary to the Constitution to reflect the approved recommendations