Agenda and minutes

Executive - Tuesday, 8th September, 2020 10.00 am

Venue: Virtual Meeting - Virtual Meeting. View directions

Contact: Comsec  Email:


No. Item


Minutes pdf icon PDF 204 KB

To approve and sign the minutes of the meeting held on 21 July 2020.


The Minutes of the meeting held on 21 July 2020 were approved as a correct record and will be signed at the earliest convenience.  



Declarations of Interest





Executive Forward Plan pdf icon PDF 64 KB

To note forthcoming decisions anticipated to be made by the Executive over the next 12 months.


RESOLVED that the Forward Plan be noted.



Organisational Recovery Plans pdf icon PDF 83 KB

Verbal update.


Additional documents:


The Recovery Project Lead gave a presentation (attached to minutes) on the Organisational Recovery plans, giving details of the work streams, partnership working and the member task and finish groups set up to support the recovery work.


The Recovery Project Lead advised of the work being undertaken with the Financial Advisory Service to support those residents in need to ensure they had access to all relevant benefits to maximise their income.



Budget Monitoring - Revenue and Capital, Treasury Management Lending List pdf icon PDF 310 KB

Additional documents:


The Portfolio Holder for Corporate Resources presented the report to update Members on the principal areas where there were likely to be departures from the 2020/21 budget and progress with the capital programme and funding. He brought Members attention to budget gap for 2020/21 and that whilst there would be support from Central Government and savings had been identified there was still savings of £2 million to be delivered in year. He advised of an amendment to the recommendation (1) to read ‘updated budgetary position be noted’.


The Chief Finance Officer outlined the measure of packages to support local government and the Council including a scheme to help fund income losses from sales and fees and charges which allowed the Council to claim 75% of losses if the loss from the income stream had been greater than 5%. The Council would suffer the first 5% loss and Government would fund 75% of the remaining 95%.


RESOLVED that the:-


(1)           updated budgetary position be noted;


(2)           updated  capital programme as shown at appendix 1 be approved; and


(3)           updated lending list as shown at appendix 2 be noted.


(The vote was unanimous)



The Devon Districts Procurement Strategy pdf icon PDF 351 KB

Additional documents:


The Portfolio Holder for Corporate Resources presented the report which provided an outline of the Devon Districts Procurement Strategy and sought approval to implement this strategy within Teignbridge District Council.


The Procurement Officer gave a presentation (attached to minutes).


In response to Member’s questions, the Procurement Officer clarified the following:-

·       A collaborative approach was being taken to work with Devon County, Plymouth City and Torbay Councils to take advantage of economies of scale

·       The Council was working with local suppliers for spend £10,000 and under to encourage them to tender and to look to exceed the 15% target of Teignbridge spend – to this effect work was being undertaken to simplify the procurement process

·       Sustainability was one of the three main criteria that officers need to take into consideration when assessing tenders.




(1)           the themes, actions and outcomes set out in the Devon District Procurement Strategy (DDPS) 2019-2022 be approved; and


(2)           any council specific priorities or objectives be established which need to be incorporated into the strategy (jointly or individually).


(The vote was unanimous)





Recommendation from Overview & Scrutiny Committee - Performance Monitoring Reports

Overview & Scrutiny Committee 14 July 2020 Minute 49 recommended that Executive notes the procedure for Portfolio Holders biannual reports to Overview and Scrutiny Committee as set out in Appendix 3 of the circulated report.







RESOLVED that the procedure for Portfolio Holders biannual reports to Overview and Scrutiny Committees be noted.


(The vote was unanimous)