Agenda and draft minutes

To approve as a correct record and sign the minutes of the previous Council meeting.

It was proposed by Cllr Keeling and seconded by Cllr Palethorpe that the minutes of the meeting on 21 May 2024 be approved.

RESOLVED that the minutes of the meeting of 21 May 2024 beapproved and were signed as a correct record by the Chair.

Announcements only from the Chair of Council, Leader, Members of the Executive or the Managing Director.

Advised changes to Committee Members

·       Cllr Swain had replaced Cllr Foden on Overview and Scrutiny Committee

·       Cllr Rollason had replaced Cllr Henderson on Overview and Scrutiny Committee.

The Chair announced that she attended the D Day 80 proclamation and Armed Forces Day, had been engaging with a CVS worker who had done a research paper on how challenging it had been to get volunteers post Covid. CVS were arranging an awards evening in September for volunteers and she encouraged members to nominate individuals. The Chair had visited Dawlish Gardens Trust which accepted people from all over the district with different learning disabilities to get qualifications in the way that they learn best and would encourage members to pay a visit. Yesterday she had visited HAF (holiday activity and food) programme for families across the district.

The Chair announced that her charity would be the Teignmouth RNLI crew fund as they carried out searches and rescues on rivers as well as the sea.

Cllr Wrigley announced that he was standing down as the Leader of the Council and it had been an honour to serve as a Leader for the Council.

None.

Cllr /// declared an interest in respect of Minute no.

The following Councillors declared an interest in agenda item 13 Notice of Motion 3 relating to Teignmouth hospital:

·         Cllr Clarance by virtue of being a patient of Teign Estuary medical practice, Teignmouth.

·         Cllr Williams by virtue of being a member of the original review Committee.

·         Cllr Peart by virtue of membership on Devon County Council health and social care scrutiny Committee.

·         Cllr James by virtue of membership of Teignmouth hospital board trust.

·         Cllr Sanders by virtue of being a patient of Channel View medical group Teignmouth

·         Cllr Wrigley by virtue of membership on Devon County Council health and social care scrutiny committee as Vice Chair, and the task and finish group.

·         Cllr Nutley by virtue of membership of health and wellbeing centres

·         Cllr Dawson by virtue of membership of the early discussion group.

None in relation to the meeting.

It was proposed by Cllr Wrigley that Cllr Keeling be elected as Leader of the Council, this was seconded by Cllr Palethorpe.

It was proposed by Cllr Bullivant that Cllr Palethorpe be elected as Leader of the Council. Cllr Palethorpe thanked Cllr Bullivant for the nomination and stated that he would decline.

RESOLVED that Cllr Keeling be elected Leader of the Council.

Members of the public may ask questions. A maximum period of 15 minutes will be allowed with a maximum period of three minutes per questioner.

Cllr Mullone left the meeting during this item.

Cllr Farrand-Rogers joined the meeting during this item.

The public questions and responses are attached to the agenda.

To consider the recommendation from Procedures Committee on Wednesday, 17th July, 2024,

RECOMMENDED to Full Council that:-

(1)  No change be made to the Special Responsibility Allowance for the Chair and Vice Chair of the Overview and Scrutiny Committee;

(2)  The Council notes the intention of the Panel to hold a full review meeting on this matter in the light of 6 months’ operation of the new arrangement;

(3)  The Council takes steps to provide the Panel with the evidence it requires in order to consider this matter further; and

(4)  The special responsibility allowances for the Chair and Vice Chair of the Council be £3,000 and £1,000 respectively for 2023/24; and

(5)  The balance of the current allowances (£3,223 and £1,489) be transferred to the Democratic Services budget as support for the office of the Chair of the Council.

Mr Derek Phillips, Chair of the Independent Remuneration Panel presented the report. A full review would take place in September which would include looking at how a single Overview & Scrutiny Committee was operating and the impact this had on the work of the Chair and Deputy Chair of the committee. Members who wished to meet with the panel should contact Democratic Services.

Cllr Keeling proposed that the report be deferred until a full review in September 2024 had been undertaken. This was seconded by Cllr Bullivant.

Cllr Macgregor proposed the recommendation as set out in the report, this was seconded by Cllr J Taylor put to the vote and lost.

The substantive recommendation was put to the vote and carried.

RESOLVED that the report be deferred pending the review due to take place in September 2024.

To consider the recommendation from Procedures Committee on Wednesday, 17th July, 2024,

RECOMMENDED to Council that the proposed Protocol be approved and incorporated into the Constitution.

Cllr Keeling proposed the recommendations from Procedures Committee, this was seconded by Cllr Palethorpe put to the vote and carried.

RESOLVED that the Protocol be approved and incorporated into the Constitution.

Cllr Atkins proposed the recommendation this was seconded by Cllr Henderson put to the vote and carried.

RESOLVED to ‘Make’ (adopt) the Teignmouth Neighbourhood Development Plan and thereby bring it into force as part of the suite of Teignbridge Development Plan Documents as a material consideration in planning terms relating to the Teignmouth Parish Area.

Cllr James left before consideration of this item.

Cllr Henderson, Webster and Wrigley left during consideration of this item.

The Chair suggested that due to the number of members of the public that were in attendance for this item it would be taken at this point in the meeting.

Cllr Palethorpe presented the report.

Cllr Macgregor stated that as there was a lot of information in the report for Members to consider, the item should be deferred for one month and an Extraordinary Council Meeting be called to consider the report. This was seconded by Cllr Daws.

Cllr Palethorpe proposed the recommendation as outlined in the report, this was seconded by Cllr Bullivant, put to the vote and carried.

RESOLVED to:-

(1)  Approve the principle of demolishing the buildings at the Bradley Lane regeneration site as set out in the Block Plan at Appendix 2 and described within the Photographic Schedule at Appendix 3;

(2)  Approve an adjustment to the Future High Streets Fund Project, should it be accepted by the Ministry of Housing, Communities and Local Government, adding the proposed Bradley Lane Regeneration Site works as a new project; transferring an element of grant to Devon County Council for future access highway improvements and strategic active travel improvements linked directly to the development site; and, reallocating £90,000 grant to the Market Hall project; and

(3)  Delegate authority to the Head of Place and Commercial Services (in consultation with the Executive Member for Estates, Assets, Parking and Economic Development and Chief Finance Officer regarding finalising the project details and undertaking the project in line with the budget set out in Appendix 11 to this report).

A recorded vote was asked for by at least five Members under Procedure Rule 4.13.5.

Recorded vote under Procedure Rule 4.13.5

For: Cllrs Atkins, Bullivant, Buscombe, Clarance, Cox, Foden, Hayes, Hook, Keeling, Lake, Major, Morgan, Nutley, Palethorpe, C Parker, Parrott, Radford, Rogers, Ryan, Smith, G Taylor, Thorne, Williams, Sanders, Dawson   Total 25

Against: Cllrs Bradford, Daws, Gearon, Hall, MacGregor, P Parker, J Taylor   Total 7

Abstain: Cllrs Total Farrand-Rogers, Jackman, Jeffries, Peart Total:4

Absent:  Cllrs Goodman-Bradbury, Henderson, James, Mullone, Nuttall, Purser, Rollason, Steemson, Swain, Webster, Wrigley Total 11

Cllrs Bradford, Daws, Gearon, Jeffries, P Parker and Radford left before consideration of this item.

Cllr Hook proposed the recommendation, this was seconded by Cllr Keeling.

Cllr Clarence proposed an amendment that the consultation should start in September after the summer holidays. This was seconded by Cllr Macgregor.

The Head of Place & Commercial Services clarified that the consultation would be in August so that the Council could attend events that were taking place across the district.

After discussion Cllr Hook agreed to an amendment to recommendation (2) that the period would be for a minimum of 8 weeks starting in mid-August. This was supported by Cllr Keeling as seconder.

Cllrs Clarance and Macgregor were content with the amendment put forward and withdrew their amendment.

The amended recommendation was put to the vote and carried.

RESOLVED to:-

(1)  Approve the draft Council Strategy (the ‘One Teignbridge Strategy’); and

(2)  Publish the One Teignbridge Strategy for a minimum 8-week period of public consultation starting in mid-August.

Cllr Bullivant and J Taylor left before consideration of this item.

Cllr Jackman left during consideration of the item.

Cllr Cox left the meeting for part of the debate.

Cllr Hook proposed the recommendation, this was seconded by Cllr Keeling put to the vote and carried.

RESOLVED to:-

(1)  Approve a project budget of £393,226 including the Sport England Swimming Pool Support Fund Grant of £168,775 and £224,451 of borrowing to deliver the package of energy efficiency measures at Dawlish Leisure Centre as described in Section 2.1 of the report;

(2)  Approve a project budget of £515,625 to deliver a package of energy efficiency measures at Newton Abbot Leisure Centre as described in Section 2.2 of the report; and

(3)  Approve a project budget of £57,000 to deliver a package of energy efficiency measures at the Teignmouth Lido as described in Section 2.3 of the report.

Cllr Foden and Williams left before consideration of this item.

Cllr Parrott proposed the recommendation, this was seconded by Cllr Nutley put to the vote and carried unanimously.

RESOLVED that Dunchideock Parish Council be retained in its present form.

To consider the recommendation of Overview and Scrutiny Committee on 18th June, 2024 on the Notice of Motion presented by Cllr J Taylor to Full Council on 17th October, 2023 with regards to S106 monies.

Overview & Scrutiny Committee RECOMMENDED to Full Council that:

1)    The current planning systems and procedures for dealing with both minor amendments to planning applications, and Section 106 agreements continue.

2)    A recap on the above be provided in the next all Councillors planning training.

Cllr Atkins left before consideration of the item.

Cllr Thorne left during consideration of the item.

Cllr Sanders presented the recommendation from Overview and Scrutiny Committee, this was seconded by Cllr Parrot put to the vote and carried unanimously.

RESOLVED that:-

1)    The current planning systems and procedures for dealing with both minor amendments to planning applications, and Section 106 agreements continue: and

2)    A recap on the above be provided in the next all Councillors planning training.

To consider the recommendation of Overview and Scrutiny Committee on 18th June, 2024 on the Notice of Motions regarding webcasting presented by Cllr Daws to Full Council on 17th October, 2023 and Cllr J Taylor to  Full Council on 27th February, 2024,

Overview & Scrutiny Committee RECOMMENDED to Full Council that:

The current situation with webcasting of meetings continue and the position be reconsidered when the current webcasting contract is due for renewal.

Cllr Sanders presented the recommendation from Overview and Scrutiny Committee, this was seconded by Cllr Hall put to the vote and carried unanimously.

RESOLVED that the current situation with webcasting of meetings continue and the position be reconsidered when the current webcasting contract is due for renewal.

Notice of Motion’s shall be referred to the appropriate Committee meeting. The mover of the motion can outline the proposal and then it will stand adjourned. The motion may be debated to assist debate later if agreed by two-thirds of Council Members.

Motion 1

The following motion on South West Water discharges has been presented by Cllr Clarance and supported by Lake, Radford, Steemson, Nutley, P Parker, Sanders, Parrott, Daws

It was back in 1991/93 that South West Water (SWW)spent in the region of £54 million, embarking on a scheme of taking raw sewage to a full treatment works at Buckland on the upper reaches of the River Teign Estuary.This treatment works was to serve the immmediate catchment area of the towns and villages in fairly close proximity to the Estuary, namely towns like Newton Abbot, Kingsteignton and Teignmouth and villages like Kingskerswell, Combeinteignhead, Stokeinteignhead, Shaldon, Bishopsteignton and what I would  best describe as the hinterland that surroundings Buckland where SWW find it easy enough to connect properties to Buckland rather than other full treatment works elsewhere. This scheme was principally about ending the practice of releasing sewage at discharging points within the Estuary on the ebb tide, noting that most of these discharging points are still used as emergency discharing points in times of stress when the system cant cope in times of heavy rainfall. Unfortunately we now know, owing to better monitoring in recent times that far too many of the discharges occur currently and the need for betterment of the system needs vast improvement.

SWW and the Environment Agency are due to appear before our own Overview and Scrutiny Committee(O/S) on the 16^th July and I have tabled a number of questions in advance of that meeting to try and obtain a better understanding of what I can only describe as the current failings of SWW in allowing so many emergency discharges to occur. I recognise that such a Notice of Motion (NOM) as I am putting forward we will find out more as to why these emergency discharges occur and what remedies SWW have in mind for betterment ,but the fact remains this Council I believe owes its residents to press SWW for answers and solutions to the current appalling situation that is all too often occuring.

So my NOM is as follows.

Whatever the outcome of the O/S meeting on the 16^th July, Teignbridge District Council writes to SWW copying in the E/A asking SWW to set out precisely what measures are due to be put in place to cut down the amount of emergency discharges into the River Teign Estuary including the time scale and approximate likely costs for such improvements.Teignbridge District Council also asks SWW, will such improvement costs fall on the public or will SWW be able to fund such improvements out of their own capital spending which we hope will be the case?

Cllrs Farrand-Rogers and Ryan left during consideration of this item.

Cllr Clarance presented and proposed the Motion on Southwest Water discharges. This was seconded by Cllr Macgregor.

More than two thirds of those present agreed to debate the Notice of Motion.

Cllr Hook stated that she would write to South West Water (copying in the Environment Agency). Cllr Hook asked for Members to let her know of their concerns so she can bring them to the attention of South West Water.

The motion was put to the vote and carried unanimously.

RESOLVED Teignbridge District Council writes to South West Water copying in the Environment Agency asking South West Water to set out precisely what measures are due to be put in place to cut down the amount of emergency discharges into the River Teign Estuary including the time scale and approximate likely costs for such improvements. Teignbridge District Council to also ask South West Water whether the cost of such improvements would fall on the public or will South West Water be able to fund such improvements out of their own capital spending which is our preferred solution.

Members of the Council may ask questions of the Council subject to procedural rules.

Cllrs Lake and Peart left before consideration of this item.

Councillors’ questions and the responses are attached to the agenda.

Decision - Updated Matford Community Building and GP Surgery Land Nominations

Decision - Urgent Decision Funding for the A382 Phase 3 improvement scheme

Noted.