Agenda and minutes

Overview and Scrutiny Committee 1 - Tuesday, 10th May, 2022 10.00 am

Venue: Council Chamber, Forde House, Brunel Road, Newton Abbot, TQ12 4XX. View directions

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No. Item


Minutes pdf icon PDF 215 KB

To approve the Minutes of 29 March 2022

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It was proposed by Councillor H Cox, seconded by Councillor Foden and



The Minutes of the meeting held on 29 March 2022 be confirmed as a correct record and sighed by the Chairman.  


Declaration of Interest

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Councillor Cox declared an Appendix 2 non pecuniary interest in relation to Minute 103 below, by virtue of his position as a charity Trustee and did not vote on this item.


Public Questions

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Councillor Questions (if any)

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Executive Forward Plan

To note forthcoming decisions anticipated to be made the Executive over the next 12 months. The Executive Forward Plan can be found here.  

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The Executive Forward Plan listing items to be considered by the Executive over the next few months including to which overview and scrutiny committee remit each issue fell, was noted.


Work Programme pdf icon PDF 108 KB

To review the Committee’s work programme.

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The Committee’s work programme as circulated with the agenda was noted.


Executive Member biannual presentation - Climate Change, Ecological Emergency, Coastal and Flood Risk Management

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Cllr J Hook the Executive Member for climate change, ecological emergency, and flood and coastal risk management updated the committee on progress of services within their portfolio. Councillor Hook thanks staff for their dedication in delivering services. The update included the following:

·      The main projects currently progressing were the decarbonisation works at Newton Abbot and Broadmeadow leisure centres and Teignmouth Lido, and the Council offices.

·      Officers and members met with the group Action on Climate in Teignbridge every four weeks to provide updates on projects and opportunities for collaboration

·      Tree planting projects around the district.

·      The progression of Matford SANGS which would open once the car park was completed.

·      Ongoing cycle improvements.

·      Ongoing Network Rail coastal resilience projects.

·      Progression of the Teignmouth and Holcombe beach management plan.


The full presentation can be found at Agenda for Overview and Scrutiny Committee 1 on Tuesday, 10th May, 2022, 10.00 am - Teignbridge District Council


Discretionary Rate Relief Policy - Charity shops pdf icon PDF 189 KB

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Consideration was given to the agenda report.


The award of relief to charity shops is set out in legislation and supported and maintained by the Council’s Discretionary Rate Relief policy. The majority of charity shops receive only mandatory relief, over which we have no local discretion. Only two premises receive a 20% discretionary ‘top up’. 


It was considered that given the very low number and cost of premises receiving discretionary support there would be no benefit to convening a task and finish group to review the reliefs awarded to this type of organisation. However it was considered that information on discretionary rate relief should be made available to charity shops.


It was proposed by Councillor H Cox, seconded by Councillor Jenks and




The Executive be advised that the Overview and Scrutiny Committee considers that:

1.    The convening of a task and finish group to review the award of discretionary rate relief to charity shops is not pursued further.

2.    Information on the discretionary rate relief is circulated with the next business rate annual billing to ensure all charity shops are aware of this additional relief if eligible.



Council Strategy Performance Monitoring Q4 pdf icon PDF 324 KB

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The Chair referred to the agenda report covering the period December 2021 to 30 March 2022 which updated performance of the Council’s Strategy 2020- 2030 T10 priorities, under the auspices of the Committee. Details of the programmes, projects and performance indicators with a concern or caution status together with an explanation of the performance and improvement plan was detailed in the appendix of the agenda report.


In relation to the concern items for additional homes provided it was noted that this was dependent on third party developers so out of the control of the Council.


In response to questions in relation to other areas of concern, it was noted that investment had been made in temporary accommodation to house rough sleepers, and the Council was working with local housing associations and progressing the Teignbridge 100 project to provide affordable housing.




The report be received and actions being taken to rectify performance issues detailed in the agenda report appendix be noted.