Agenda and minutes

Overview and Scrutiny Committee 1 - Thursday, 2nd February, 2023 10.00 am

Venue: Buckland Athletic Football Club, Kingskerswell Rd, Newton Abbot, TQ12 5JU

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No. Item


Minutes pdf icon PDF 278 KB

To approve the Minutes of the last meeting held on 10 January 2023


It was proposed by Councillor H Cox, seconded by Councillor Parker and




The minutes of the meeting held on 10 January 2023 be approved as a correct record and signed by the Chair.


Declaration of Interest




Public Questions

Members of the Public may ask questions of the Chair. A maximum period of 15 minutes will be allowed with a maximum of period of three minutes per questioner. The deadline for questions is no later than three working days before the date of the meeting.




Councillor Questions




Executive Forward Plan

To note forthcoming decisions anticipated to be made by the Executive over the next few months. The Executive Forward Plan can be found here. 


The Executive forward plan listing items to be considered over the next few months was noted.


Work Programme pdf icon PDF 129 KB

To review the Committee’s work programme.


The Committee’s work programme as circulated with the agenda was noted.


Final Financial Plan Proposals 2023/24 to 2025/26 pdf icon PDF 201 KB

Additional documents:


The Chair referred to the agenda report on the final financial plan proposals 2023/24 to 2025/26 to be considered by the Executive on 7 February 2023.


The Executive Member for corporate resources presented the proposals including draft revenue and capital budgets for the three years 2023/24 to 2025/26. The budget was balanced using earmarked reserves. The main issues taken into account were detailed in the report.


Parish and Town councils had been consulted, along with a public survey on the council’s website. The results of the survey would be circulated as an appendix to the final budget papers for Council on 21 February 2023. In summary: 78.33% agreed with generating more income to reinvest in council services; 34.71% agreed with making more budget savings; 8.43% agreed with reducing services; and 23.04% agreed with increasing the council tax further.


In response to questions the Executive Member for corporate resources advised:

·           the work of scrutiny over the next couple of years in reviewing the budget and coming up with recommendations to reduce the deficit would involve comparisons with the private sector and investing to save or generate more income.

·           Full results of the consultation survey would be circulated as an appendix to the Council agenda for the meeting on 21 February 2023.

·           The £5.54 would be paid to households automatically for those paying through direct debit. The 20% households not paying by this method would be contacted to enable the payment.


It was proposed by Councillor H Cox, seconded by Councillor Parker and unanimously,




a)     That the proposals set out in the agenda report be considered together with any subsequent consultation comments for approval by Council as the final budget for 2023/24 and the outline plan for the subsequent years 2024/25 and 2025/26.


The proposed budget includes:


·         An increase in council tax of £5.54 or 2.99% to £190.71

·         Providing a one-off cost of living payment of £5.54 to households liable to pay council tax on their main home on 1 April 2023 in 2023/24

·         Maintaining 100% council tax support

·         Continuing to react to the climate change emergency by maintaining ongoing revenue budgets for a climate change officer and associated spending, temporary staffing resources in revenue and provision in the capital programme, including ongoing provisions for corporate decarbonization schemes as per agenda report paragraph 5.5

·         A £2 million provision for employment sites funded by borrowing

·         Provision for an Emergency Planning officer

·         Temporary funds for a Scrutiny Officer to assist Members with the Scrutiny function and working groups; appointment of a Digital transformation Manager and other temporary resources including for facilitating the Modern 25 work

·         Support for housing including the Teignbridge 100 as per agenda report paragraph 5.3, whilst backing business and bringing people and organisations together for local neighbourhood planning

·         The continuing reduction in new homes bonus

·         Other central funding reductions – in particular provisional assumptions for business rates for future years and reset of the baseline

·         Reserves at 13.0% of the net revenue budget or £2.3 million

·         Infrastructure delivery plan  ...  view the full minutes text for item 16.


Community Safety Partnership pdf icon PDF 275 KB


The committee welcomed Inspector Hammond.


The community and safeguarding manager presented the agenda report which provided Members with the opportunity to scrutinise the work of the Community Safety Partnership (CSP) as defined by Sections 19 and 20 of the Police and Justice Act 2006 and the Crime and Disorder (Overview & Scrutiny) Regulations 2009.


Members commended the work of the partnership in prevention of crime and increasing knowledge and awareness in the community through the successful partnership working and community safety projects detailed in the report.  Increasing young people’s confidence to contact the police and reducing young persons’ mental health cases was one of many priorities with the work of youth intervention workers, police visits to schools and neighbourhood policing. It was acknowledged that significant resources were required to deal with complex safeguarding cases. 



The report be noted.


Executive Member biannual update - Homes, Community, IT and cost of living crises


Councillor Wrigley the Executive Member for homes, communities, IT and the cost of living crises updated the Committee on progress of services within the portfolio. The update included the previous community safety update at Minute 17 above and the following:


·      Housing enabling – Teignbridge 100 rolling delivery of 100 homes -21 properties delivered, 25 progressing and a further 12 being delivered through partnership working.

·      Empty homes had decreased to 292.

·      130 homes have been assisted by Warm Homes energy grants.

·      3 people were currently sleeping rough. Staff ensure frequently enquire after their welfare which includes offering housing.

·      The housing waiting list had increased slightly from 1,000.

·      The cost of living crises household support grant round 3 opened at the beginning of February 2023, and partnership working with the CVS to respond to the crises and the rising demand for help on debt, fuel and food issues.

·      Housing of refugees from Ukraine.156 homes have been utilised.

·      Councillor’s IT progressed with the rollout of M365 to 14 Members. Full rollout after the May elections to new and returning members. Huge transformation of working practices for both staff and members.



Feedback on Task and Finish Groups


The Chair referred to the Executive and overview and scrutiny (O&S) working more closely going forward, with organisations being invited to O&S meetings to report of current issues.