Agenda and minutes

It was proposed by Cllr Sanders, seconded by Cllr Thorne and unanimously

RESOLVED   Cllr Parrot be elected Chair for the current Municipal year.

It was proposed by Cllr Buscombe, seconded by Cllr Torne and unanimously

RESOLVED   Cllr Williams be elected Vice Chair for the current Municipal year.

A standard agenda item would be added to future committee agendas from May 2024 entitled “outside organisation updates by the council’s nominated Councillor representatives.” This would enable the nominees to report on any meetings they have attended since the last meeting of the committee, the role they play in promoting the Council's agenda and communicating partnership discussions.

To approve as a correct record the Minutes of the meeting held on 26 September 2023

It was proposed by Cllr Thorne, seconded by Cllr Hayes and

RESOLVED   the minutes of the meeting held on 26 September 2023 be approved as a correct record and signed by the Chair.

Cllr Thorne declared a non-pecuniary interest in relation to agenda item 10 voluntary and community enterprises by virtue of him being a volunteer for Exeter Community Energy.  Cllr Thorne did not vote on this agenda item.

Members of the Public may ask questions of the Chair subject to procedural rules. A maximum period of 15 minutes will be allowed with a maximum of period of three minutes per questioner. The deadline for questions is no later than three working days before the date of the meeting.

None

Members of the Council may ask questions of the Chair of the Committee subject to procedural rules. The deadline for questions is no later than three clear working days before the meeting.

None.

To note forthcoming decisions anticipated to be made by the Executive over the next 12 months. The Executive Forward Plan can be found here. 

The Executive Forward Plan listing items to be considered over the next few months was noted, and consideration was given to whether any items were to be requested to come forward to the Committee prior to being considered by the Executive.  There were no requests for items to come forward to the Committee.

To review the Committee’s work programme attached.

The committee’s work programme as circulated with the agenda showing issues to be considered by the Committee over the next few months was noted.

Matt Barrow Devon County’s CDS Engagement Officer will be in attendance to update the Committee on this project.

The Chair reported Matt Barrow’s apology, Devon County’s CDS Engagement Officer who was unable to attend the meeting due to unforeseen circumstances. The item was deferred to the next meeting. 

To consider the attached report.

Two representatives of the voluntary sector will be in attendance to give insight into the community and voluntary sector: Sue Wroe, the Chief Executive of Teignbridge Community VS, and Sally Preston of East Teignbridge Ring and Ride.

The Committee referred to the agenda report which provided an update on the funding the Council provided to the voluntary and community sector and the outcomes this provides for residents in the District. The report also informed where short-term funding would end to voluntary sector organisations as of 31 March 2024 and the impact this may have, to inform budget recommendations for 2024/25.

The Chair welcomed representatives of the voluntary sector to give insight into the community and voluntary service: Sue Wroe, the Chief Executive of Teignbridge Community and Voluntary Service, and Sally Preston and Valerie Jeffery of East Teignbridge Ring and Ride community transport. The representatives presented a snapshot of the work of the voluntary sector and their services in particular.

The full presentations can be viewed at

Agenda for Overview and Scrutiny Committee 1 on Tuesday, 12th December, 2023, 2.00 pm - Teignbridge District Council

It was proposed by Cllr Sanders, seconded by Cllr Buscombe and

RECOMMENDED   The Committee recommends to the Executive that:-

a)     The current direct funding to the groups listed at paragraph 2.2 of the agenda report continue to the same level for 2024/25 subject to budget provision being available, and (b) below.

b)     The funding to Community Connections and Exeter Community Energy as set out at paragraph 2.2 of the agenda report be referred to the Executive for consideration.

c)     A task and finish group be set up to review voluntary sector funding for future years.

To receive an update from the Leader, Councillor Wrigley on his portfolio of strategic direction

The Leader, Cllr Wrigley updated the committee on his portfolio of strategic direction. One of the current focuses was reviewing the Teignbridge Strategy which was last reviewed in 2020. The document set out the budget, strategies and policies for the Council. The services that the Council delivers, the way in which these are delivered, available budgets and expectations of the community would be considered as part of the review.

The Council would be part of Peer Review in January 2024 and this in conjunction with CfPS (centre for public scrutiny) workshops would direct a review of the council’s constitution.

The Leader’s full update can be viewed at

Agenda for Overview and Scrutiny Committee 1 on Tuesday, 12th December, 2023, 2.00 pm - Teignbridge District Council

To consider the attached report from the Mid Term Financial Plan Task and Finish Group

Councillor Thorne presented the agenda report.

RESOLVED   Consideration of the agenda report be deferred to the next meeting of the Committee and considered in conjunction with the budget papers.

To consider the attached report

The Chair referred to the agenda reports covering the period quarter 2 from July to end September 2023. The report updated performance of the Council’s Strategy 2020- 2030 T10 priorities, under the auspices of the Committee, providing the detailed performance information used to track its delivery. Members reviewed the performance information and areas where performance was not on track. Details of the programmes, projects and performance indicators with a caution or concern status together with an explanation of the performance and improvement plan was detailed in the appendix of the agenda report.

RESOLVED   The report be received, and actions being taken to rectify any performance issues detailed in the agenda report appendix be noted.